Yogyakarta – Five undergraduate students from the Library and Information Science Program at Diponegoro University (UNDIP) have successfully completed their internship at the Library and Archives of Universitas Gadjah Mada (UGM). This internship program lasted for 34 days, from December 23, 2024, to February 14, 2025. Throughout the program, students gained hands-on experience in various aspects of library and archival management as part of efforts to enhance educational quality and strengthen partnerships between academic institutions.

During the internship, students were assigned to different sections of library services. In the processing division, they were involved in all stages of processing, from pre-processing to post-processing. Additionally, they provided services in circulation, Electronic Thesis & Dissertation (ETD) services, conducted KKI scanning, and assisted library users at the information desk or help desk. In the public relations department, they contributed to creating social media content for Instagram, while in the Lawang Sajarah section, they worked on digitizing rare collections.

Beyond library services, students also had the opportunity to gain experience in the archival division. They received training in media conversion and authentication, photo archive preservation, and the lamination process for archival materials. Through this program, students not only developed technical skills but also gained a broader understanding of information management and preservation in the digital era.

This internship program aligns with Sustainable Development Goal (SDG) 4 on quality education, emphasizing the importance of lifelong learning and inclusive education. By participating in this program, students gained practical experience that enhances their competencies in library and archival science. Additionally, the program contributes to the achievement of SDG 17 on partnerships for the goals by fostering collaboration between UNDIP and UGM to improve educational quality through academic cooperation.

Through this internship, students have successfully applied their academic knowledge in real-world professional settings, equipping them with the skills needed to excel in their field. Furthermore, the synergy between universities in developing practice-based education has been effectively strengthened, ensuring the continuous development of highly skilled and competitive professionals in library and information science.

Contributors: Nathania Putri Annafi, Fatih Sigid Ardiarsa, Nazwa Silva Alkatrin, Ashya Kamila Puspa Wardhani, Hilya Nafisa

In an effort to support literacy development among students, UGM Library and Archives reaffirmed its commitment through the Book Donation @UGMLibrary program. On this occasion, a total of 80 book titles with 91 copies were donated to SMK Pariwisata Bantul in a symbolic handover ceremony held in the lobby of UGM Library and Archives on Wednesday, February 5, 2025.

The books were handed over directly by Martina Uki E., S.Ipust, UGM Librarian, to a representative of SMK Pariwisata Bantul. The donated books cover various fields of knowledge and general insights that can support students' learning at school.

This donation program is part of UGM Library and Archives' efforts to contribute to the United Nations Sustainable Development Goal (SDG) 4: Quality Education. Through this initiative, students at SMK Pariwisata Bantul will gain greater access to high-quality reading materials, which can enhance their learning experience.

UGM Library and Archives also invites the public to take part in this literacy movement. A book drop box has been provided on the 1st floor lobby of UGM Library and Archives for anyone who wishes to donate books. The collected books will later be distributed to communities, public groups, or schools in need.

Martina Uki E. expressed her hopes that this program will continue and reach more schools and communities in need. "We believe that access to quality books can be a window of knowledge for the younger generation. Therefore, we invite more people to participate in this program," she stated.

By fostering synergy between educational institutions and society in promoting literacy, UGM Library and Archives aims to contribute to creating a more inclusive and sustainable learning environment. Through this small step, the spirit of sharing knowledge continues to shine for a better educational future.

Contributor: Wasilatul Baroroh

The Library and Archives of Universitas Gadjah Mada (UGM) once again provided an opportunity for students to be involved in various academic and administrative activities. On Thursday, January 30, 2025, a total of 18 students from various faculties who had successfully passed the selection process as part-time students participated in an official briefing session at the Archives Meeting Room, 2nd Floor, UGM Library and Archives. This program is one of the strategic steps to enhance services and optimize information management at UGM Library and Archives.

During the briefing session, the Head of UGM Library and Archives, Arif Surachman, S.IP., MBA., warmly welcomed the selected students. He emphasized the important role of part-time students in supporting the operations of the UGM Library and Archives. "Welcome to UGM Library and Archives. You will become part of a team that directly contributes to various aspects, including library services, archival processing, public relations, and podcast management," he stated.

Furthermore, Arif Surachman explained that the involvement of part-time students not only benefits the institution but also the students themselves. They will gain hands-on work experience, develop communication skills, and understand how the Library and Archives function in supporting academic activities at UGM.

Meanwhile, the Head of the Archives Division, Erna Widayati, S.E., MM., highlighted the importance of synergy between different divisions in the operations of the UGM Library and Archives. She stressed that since the library and archives have officially merged, each part-time student must have cross-disciplinary understanding and be ready to assist one another.

The presence of part-time students strengthens the commitment of UGM Library and Archives in supporting Sustainable Development Goal (SDG) 4: Quality Education. By assisting in the management of information and archival resources, they play a role in creating more inclusive and high-quality access to information for the entire academic community.

With part-time students on board, UGM Library and Archives further solidifies its role as a dynamic center for literacy, information, and archiving. Through this program, library and archive services are expected to become more efficient, while the participating students gain valuable work experience. The enthusiasm and fresh energy brought by these students serve as a positive force in realizing a more innovative and impactful UGM Library and Archives.

Contributor: Wasilatul Baroroh

In an effort to enhance the quality of education and access to information, the Podcast Team of the Library and Archives of Universitas Gadjah Mada (UGM) conducted a study visit to InaHealth TV FKKMK UGM on Tuesday and Wednesday, January 21 and 22, 2025. This activity represents a strategic step to deepen the team’s understanding of managing podcasts and YouTube content.

Accompanied by Yulistiarini Kumaraningrum, S.P., M.M., the Podcast Team of the Library and Archives of UGM had the valuable opportunity to learn directly from InaHealth TV, which has experience in digital content production. In a collaborative atmosphere, Project Manager Wisaksono Adhi, S.PT, M.I.Kom., and his team provided in-depth explanations about various practices in YouTube content production, from pre-production to post-production. In addition to theoretical explanations, the Podcast Team also had the chance to see the content production process at InaHealth TV firsthand. This visit provided technical insights while inspiring the team to think creatively in creating informative and engaging content.

This activity aligns with SDG 4, which emphasizes the importance of inclusive and quality education. By utilizing digital media such as podcasts and YouTube, the Library and Archives of UGM aims to reach a broader audience and provide educational content that benefits the community. Quality content can serve as an important source of information, especially for the younger generation that increasingly relies on digital media.

Furthermore, the collaboration with InaHealth TV reflects SDG 17 on partnerships for achieving goals. The cooperation between the Library and Archives of UGM and InaHealth TV underscores the importance of building networks and collaborations with various parties to create a positive impact for society. Through this partnership, a beneficial synergy can be established for both parties in efforts to enhance literacy and education.

Lilik, a member of the Podcast Team of the Library and Archives of UGM, stated, "This visit has given us many new insights on how to produce content that is not only engaging but also informative. We hope to implement what we have learned to improve the quality of our podcast and reach more listeners."

With the knowledge and skills gained from this visit, the UGM Library and Archives team is optimistic about making a greater contribution to literacy development in the community. The UGM Library and Archives is committed to continuously learning and innovating in content production, aiming to provide broader benefits and support the goal of quality education for all.

Contributor: Wasilatul Baroroh

As a manifestation of support for quality literacy and education, the Gadjah Mada University (UGM) Library and Archives is once again distributing book donations on Monday and Wednesday, January 20 and 22, 2025. A total of 41 titles with 48 copies were donated to SMP Muhammadiyah Kretek, while 40 titles with 50 copies were received by SMP Muhammadiyah Ashidiq Gunung Kidul.

This initiative is part of the Book Donation Program @UGMLibrary, a community service program that connects book donors with beneficiaries in schools or communities in need. Through this program, the UGM Library and Archives supports the Sustainable Development Goals (SDGs) 4, which emphasizes the importance of inclusive and equitable education. "We hope these books can serve as a bridge to broader insights and greater motivation for learning among students," said Roh Wahyu Widayati, S.I.Pust., the Program Manager for Book Donation.

The UGM Library and Archives also provides a Station Book Drop facility for UGM members and the community who wish to participate in donations. The books collected through this facility will be sorted and distributed to schools or communities in need.

This program not only enriches the book collection in recipient schools but also opens wider access for students to read quality books. With this initiative, the UGM Library and Archives continues to strive to be part of the collective effort to create a more intelligent and literate society.

Contributor: Wasilatul Baroroh

The UGM Library and Archives once again became a destination for educational inspiration. This time, 110 students and 10 teachers from SMA Negeri 1 Simpang Pematang made a special visit, which was warmly welcomed in the Seminar Room, Building L1, 2nd Floor, UGM Library and Archives.

Yunitasari, M.Pd., the Principal of SMA Negeri 1 Simpang Pematang, stated that the purpose of this visit was to enrich the students' knowledge, provide information, and inspire them about the UGM Library and Archives. Additionally, the participants gained insights into the UGM admission process, broadening their horizons toward higher education.

Wahyu Supriyanto, S.E., M.Si., Head of the Library Division at UGM, warmly welcomed the participants and expressed appreciation for their enthusiasm for learning. "We are delighted to share information and be part of your educational journey," he said.

This initiative is a tangible contribution by the UGM Library and Archives to supporting Sustainable Development Goal (SDG) 4: Quality Education, which emphasizes the importance of providing inclusive and equitable access to education for all.

The session continued with presentations by Wasilatul Baroroh, S.S.I., Public Relations Staff, and Delta Ira Anggreanie, S.IP., Circulation Services Staff. They explained the various facilities and services offered by the UGM Library and provided guidance and motivation to help students gain confidence in achieving their dream universities.

The participants were actively involved, asking questions about the library facilities, tips for successful studies, and strategies for passing the UGM admission process. The lively interactions reflected their high level of enthusiasm throughout the event.

This visit also served as concrete evidence of the collaboration between the UGM Library and Archives and SMA Negeri 1 Simpang Pematang, aligning with SDG 17: Partnerships for the Goals. Through strategic partnerships like this, the UGM Library and Archives continue to bridge the gap between secondary and higher education, offering relevant insights to Indonesia's younger generation.

Contributor: Wasilatul Baroroh

Friday, 17 January 2025, Universitas Gadjah Mada Library and Archives held a LibSpeak#3 Webinar with the theme “Learning Good Practices from the AUNILO and TULLIP Programmes”. This webinar presented two speakers, namely Wasilatul Baroroh, S.S.I and Delta Ira Anggreanie, S.IP. The first session was opened with a presentation by Wasilatul Baroroh, S.S.I, who explained in depth about the Higher Education Libraries participating in AUNILO. The speaker explained how this programme is a forum for collaboration between libraries in the ASEAN region to support the development of higher education.

The second session continued with a discussion on the TULLIP Programme (Transforming University Libraries Leadership & Innovation Programme) by Delta Ira Anggreanie, S.IP and Wasilatul Baroroh, S.S.I. The speakers explained how TULLIP, initiated by NUS Libraries, became one of the strategic programmes to improve the leadership and innovation of university libraries, as well as bridging the gap between library professionals in ASEAN and other regions.

The event ended with an interactive discussion and Q&A session. The participants enthusiastically asked questions and shared their views on the topics discussed. This webinar is a valuable moment to broaden horizons and strengthen professional networks in the library field. With the success of this event, it is hoped that higher education libraries in Indonesia will be more motivated to adopt the best practices that have been presented in the webinar.

The LibSpeak#3 Webinar activity is in line with UGM's commitment to support the achievement of Sustainable Development Goals (SDGs), especially SDG 4: Quality Education. Through this webinar, UGM continues to encourage strengthening the role of libraries in supporting access to inclusive, quality, and sustainable education.

Contributor: Delta Ira Anggreanie

In an effort to develop innovative and educational podcast content, several staff members of Universitas Gadjah Mada (UGM) Library and Archives visited the Faculty of Engineering (FT) UGM on Friday, January 17, 2025. The session was held in the Discussion Room on the 2nd floor of the FT UGM Library and was accompanied by the Head of the Data and Information Systems Division of the UGM Library and Archives, Yulistiarini Kumaraningrum, S.P., M.M.

The visit aimed to gain insights and feedback from the FT UGM podcast team, who have extensive experience in podcast management. The FT UGM podcast team, consisting of Franky Argus Adiwena, S.T., Bagus Wijaya, S.I.P., Muhamad Naufal Fikri, S.T., and Mega Setyowati, shared valuable knowledge on podcast concepts, implementation stages, as well as the facilities and equipment required.

Muhamad Naufal Fikri emphasized the importance of crafting engaging and relevant content for listeners. “Podcasts are a flexible and highly effective medium for reaching a wider audience. The key is to have a strong narrative and continuously innovate to keep the content appealing to listeners,” he stated.

The podcast being developed by UGM Library and Archives is designed as a lifelong learning tool, aligning with Sustainable Development Goal (SDG) 4, which emphasizes quality education. This activity also reflects the library’s commitment to realizing SDG 17—partnerships for the goals—through collaborations with various stakeholders, including the FT UGM podcast team.

“This kind of sharing session is essential to ensure that the podcast we are developing is relevant and meaningful to the audience. We also hope to create a platform that supports interdisciplinary learning,” said Yulistiarini Kumaraningrum.

This initiative serves as a strategic starting point for UGM Library and Archives to manage podcasts as a medium that delivers information, education, and inspiration to a broader audience. Additionally, this collaboration strengthens institutional partnerships within UGM, fostering innovations that benefit both the academic community and society.

Contributor: Wasilatul Baroroh

Yogyakarta, January 16, 2025 – A total of 156 Office Management students from SMK Negeri 1 Cilacap and SMK Negeri 1 Depok visited the UGM Library and Archives to expand their knowledge of archival management and familiarize themselves with the library's facilities. This activity aimed to introduce students to the crucial role of libraries and archives as educational and research support resources.

The Head of the UGM Library and Archives, Arif Surachman, SIP., M.B.A., warmly welcomed the students in the Seminar Room on the 2nd floor of the L1 Building, UGM Library and Archives. Representatives from both schools also expressed their gratitude for the opportunity to conduct their industrial visit activities.

The event began with presentations by two expert speakers. Sarwono, S.IP., M.A., delivered a session on the role of libraries in supporting education and promoting literacy development. Meanwhile, Heri Santosa, S.ST.Ars., discussed the significance of archival management and the preservation of UGM’s historical documents managed by the Archival Division of UGM Library and Archives.

Following the presentations, participants were invited to tour the library facilities, including The Gade Creative Lounge (TGCL), the Rare Collection section, the Electronic Theses and Dissertations (ETD) area, and the Discussion Rooms. These facilities are designed to support learning, research, and collaboration among students.

On the archival side, participants were introduced to various facilities, such as the Cartography, Architectural, and Technical Drawing Archives Depot, the Audiovisual Archives Depot, the Media Conversion Room for Textual and Photo Archives, and the Photo Archive Maintenance area. Students also observed the preventive preservation process for photo archives.

Through this visit, it is hoped that students will gain a deeper understanding of the importance of libraries and archives in supporting their education and research. Additionally, the activity aims to inspire students to continue promoting literacy and archival preservation in the future.

Contributor: Nabiilah

Two staff members from Universitas Gadjah Mada (UGM) Library and Archives, Wasilatul Baroroh, S.S.I., and Delta Ira Anggreanie, S.IP., had the opportunity to participate in the prestigious Transforming University Libraries Leadership & Innovation Programme (TULLIP). The program, organized by NUS Libraries, was supported through full and partial scholarships. TULLIP took place over five days, from Monday, January 6, to Friday, January 10, 2025, at the Kent Ridge Campus, National University of Singapore (NUS). This initiative aims to enhance the leadership and innovation competencies of library professionals, particularly in addressing the challenges of the digital era.

In this program, Universitas Gadjah Mada was one of the representatives from Indonesia, alongside Universitas Islam Negeri (UIN) Sultan Syarif Kasim Riau and Universitas Pendidikan Ganesha. The program was attended by 30 participants from various countries, including Thailand, Bhutan, Bangladesh, Turkey, Taiwan, China, Japan, the Philippines, and Singapore, making it an international forum rich in collaboration and idea exchange.

The program aims to bridge the gap between library professionals in the ASEAN region and beyond. TULLIP is specifically designed for professional librarians and other participants to establish networks with a broader academic community while gaining the skills and competencies necessary to support success in their respective institutions.

Participants gained in-depth experience in leadership, innovation, and modern library management. Additionally, they explored strategic topics such as transforming library services, adopting advanced technologies, and

managing data-driven information systems. The program provided opportunities for participants to expand their networks, share best practices, and build partnerships with fellow professionals worldwide.

TULLIP focuses not only on individual development but also on building an inclusive library community and a platform for knowledge exchange. Activities included workshops, seminars, and discussions. Participants were also encouraged to collaborate on library case studies to hone creative and innovative problem-solving skills.

In addition, participants were invited to tour the NUS Libraries, visiting the Medical+Science Library, ArtScience Museum, NUS Museum, Innovation and Design Hub, and University Town. These visits provided valuable insights into the integration of innovative design, cutting-edge technology, and cultural elements in modern library services.

The participation of UGM Library and Archives staff in TULLIP aligns with UGM's commitment to supporting the achievement of the Sustainable Development Goals (SDGs), particularly SDG 4: Quality Education and

SDG 17: Partnerships for the Goals. This program supports SDG 4 by enhancing education quality and learning through the development of librarians’ competencies. Meanwhile, SDG 17 is realized through international collaborations between educational institutions and libraries from various countries.

With a spirit of collaboration and innovation, the outcomes of this program are expected to support the transformation of UGM Library and Archives services into a more advanced digital era while strengthening its role in supporting inclusive and quality global education.

Contributor : Wasilatul Baroroh dan Delta Ira Anggreanie