Yogyakarta, October 31, 2024 - A workshop titled "Disaster Risk Management: Managing Strategies for Disaster Prevention and Preparedness" was held in collaboration between Universitas Gadjah Mada (UGM), the Indonesian Association of University Archives (PAPTI), and the United Nations Educational, Scientific and Cultural Organization (UNESCO) at the Sekip Room, University Club (UC) Hotel UGM, Yogyakarta, from October 29 to 31, 2024. The workshop was attended by 41 participants representing archival institutions, libraries, and museums from various regions across Indonesia.

This workshop aimed to raise awareness and practical skills in disaster risk management, particularly in the context of preserving archives, libraries, and museum collections. The event was part of a series organized by Universitas Gadjah Mada to strengthen collaboration and build the capacity of cultural institutions in addressing disaster risks.

The speakers included Widiatmoko Adi Putranto, Lecturer of the Archive and Information Records Management Study Program at Universitas Gadjah Mada, and Sanira Beevi binte Karim Gani, Head of the Preservation Laboratory at the National University of Singapore. Sanira presented material relevant to Indonesia's conditions, such as humidity, mold, and chemical factors, as well as preventive measures.

Sanira also noted that awareness of collection care is not just an issue in Indonesia but is faced by many countries, including Singapore. “This does not only happen here but is also a problem for many countries,” she remarked.

Over the course of three days, participants received comprehensive material on disaster prevention and preparedness strategies delivered by experts in risk management and cultural preservation. The workshop sessions covered various topics, from risk identification and disaster mitigation to creating effective emergency response plans to protect cultural assets owned by each institution.

Participants were divided into seven groups to discuss strategies for disaster mitigation related to their collections and presented their findings to the other attendees. The participants were enthusiastic about engaging in the discussion and simulation sessions designed to enhance their understanding of practical steps in facing disaster threats. Through these sessions, they were expected to apply relevant and effective strategies in their respective institutions to protect collections and archives from disaster risks.

Yogyakarta, October 30, 2024 - The International Conference on Archives, Social Science, and Humanities (ICoASHE) 2024 was officially opened on October 28, 2024. The event was organized by Universitas Gadjah Mada (UGM) in collaboration with the Indonesian Association of University Archives (PAPTI). The three-day event ran from October 28 to 30, 2024, at the University Club (UC) Hotel UGM, Yogyakarta, under the theme “Sustainable Archiving, Education, and Cultural Preservation on Global Approach.”

The opening of ICoASHE 2024 was attended and inaugurated by University Secretary, Andi Sandi Antonius Tabusassa Tonralipu, SH., LLM, accompanied by the Head of UGM Library and Archives, Arif Surachman, S.IP., M.B.A., who also delivered the committee's report. The keynote speakers at ICoASHE 2024 included UGM Vice Rector for Education and Learning, Prof. Dr. Wening Udasmoro, S.S., M.Hum., DEA., and PAPTI Chairman, Prof. Dr. H. Nandang Alamsah Deliarnoor, S.A.P., S.H., M.Hum.

In her video message, Prof. Dr. Wening Udasmoro expressed gratitude and appreciation to all parties involved in the success of ICoASHE 2024 at Universitas Gadjah Mada and hoped that the event would be beneficial for archive management and preservation.

“I would like to express our gratitude and highest appreciation to the Indonesian higher education archives association and the University Gadjah Mada Library and Archives for holding this prestigious event. This conference is an important momentum to explore and discuss solutions to the challenges in archive management and sustainable preservation at both the Indonesian and global levels,” said Wening.

On the first day, 13 presenters from various regions and professions presented their research in four parallel sessions. Each session was dynamic and interactive, guided by moderators who ensured active participation from the international seminar attendees.

The event continued with the PAPTI congress attended by all PAPTI officials and members, including PAPTI Honorary Board member Dr. M. Taufik, M.Si. The congress discussed the work program and management structure of PAPTI for the next period.

The second day began with presentations by three presenters, including the main presenter, Drs. Djoko Utomo, M.A., former Head of ANRI (National Archives of the Republic of Indonesia) 2004-2009 and currently an Honorary Member of SARBICA, who presented a paper titled “The Use of Artificial Intelligence for Archival Assessment of Pope Francis’ Visit to Indonesia: An Initial Thought.”

After the presentations, participants listened to material from prominent seminar speakers: Prof. dr. K.J.P.M. Charles Juergens, Prof. Sue McKemmish, Ph.D., Prof. Yako Kozano, and Widiatmoko Adi Putranto, M.L.I.M. The seminar, moderated by Dr. Suzie Handajani, M.A., discussed the role of archives in supporting the Sustainable Development Goals (SDGs), including enhancing access to information and quality education.

The seminar was followed by a panel discussion that provided an opportunity for participants to exchange ideas and delve deeper into the implementation of archives in social and cultural contexts. At the end of the event, PAPTI presented the PAPTI Award to individuals who have made significant contributions to archive management in Indonesia.

On the third day, participants visited the Yogyakarta Palace (Kraton Yogyakarta), a cultural heritage site rich in the history of Yogyakarta. This visit aimed to provide deeper insights into the preservation of archives and local culture and link it with efforts to achieve the SDGs, especially in terms of cultural heritage preservation and public education.

The ICoASHE 2024 is expected to encourage collaboration and innovation in the fields of archives, social sciences, and humanities, as well as raise awareness of the importance of sustainable information management for a better future.

The Library and Archives of Universitas Gadjah Mada (UGM) attended the 19th AUNILO Meeting held on October 30 to November 1, 2024, at Chiang Mai University, Thailand with the theme “Enhancing Future Skills for Academic Librarians”. This meeting was organized by the ASEAN University Network Inter-Library Online (AUNILO) which is part of the ASEAN University Network (AUN) program. The first day opened with a warm welcome from key figures who showed strong support for ASEAN library collaboration. The initial remarks were delivered by Mr. Pratch Sanguansak as Director of Chiang Mai University Library; followed by Prof. Rattasit Sukhahuta, Ph.D. as Vice Chancellor of Chiang Mai University, and followed by Shameem Nilofar Maideen as AUNILO Secretariat and Head of Library of Singapore Management University. Prof. Dr. Thanapan Laiprakobsup as Deputy Executive Director of AUN, also gave his speech and conveyed various AUN programs in strengthening the spirit of collaboration for library development in Southeast Asia.

The opening session was followed by a keynote speech from Assoc. Prof. Dr. Songphan Choemprayong from the Faculty of Arts, Chulalongkorn University. In his speech titled “Insiders and Outsiders in Collection Development and Cataloging Practices of ASEAN Materials in a Global Bibliographic Universe”, Songphan reviewed the challenges and opportunities in collection development and cataloging practices of ASEAN materials in a global bibliographic landscape. Participants gained insight into how local and international perspectives can work together to enrich library collections and improve the accessibility of ASEAN materials in a globalized world.

Afterwards, the event continued with a report submission session from each AUNILO participating country, namely Cambodia, Indonesia, Malaysia, Philippines, Singapore, Thailand, Vietnam, and Brunei Darussalam. Arif Surachman, S.IP., MBA, as the Head of UGM Library and Archives, appeared as the representative of Indonesia to submit a report on the development of academic libraries in the country. His presence is expected to strengthen

UGM's position as a proactive institution in the ASEAN university library network and support the advancement of information literacy in accordance with the 4th Sustainable Development Goals (SDGs), namely quality education.

On the second day, the meeting continued with a business meeting that discussed AUNILO activities that have been carried out and future plans to strengthen library collaboration in ASEAN. In addition, a workshop titled “Power Up Your Library: Unleashing the Potential of AI” hosted by Assoc. Prof. Dr. Suthida Chamrat from the Faculty of Education, Chiang Mai University. The workshop explored various artificial intelligence (AI) applications such as Chat GPT, Suno AI, Copilot, Invideo AI, STORM, and SciSpace. This activity gave librarians new insights into the utilization of AI in improving library efficiency. Participants directly tried these platforms to understand how they work and the benefits that can be optimized in their respective libraries.

On the third day, the activity ended with a Networking Activities & Chiang Mai Experience session. The participants were invited to visit various iconic and historical places in Chiang Mai as a form of increasing local knowledge and

cultural experiences such as the traditional pottery industry center, chiang mai museum, craft center, and Elephant conservation center. This activity is also one of the moments to strengthen the relationship between AUNILO members. This activity directly supports the 17th SDGs goal on partnerships to achieve goals. The involvement of UGM Libraries and Archives in the 19th AUNILO Meeting emphasizes the university's commitment to developing libraries that are adaptive and responsive to changing times, as well as fostering sustainable collaboration with university library networks in Southeast Asia.

Contributor: Wasilatul Baroroh

Yogyakarta, October 23, 2024 – The atmosphere of the first wave postgraduate graduation at Gadjah Mada University (UGM) was made lively by a performance from the “Pustaka Laras” gamelan group from the UGM Library and Archives. With a repertoire of traditional songs, including Gati Padasih, Sasanti Gadjah Mada, Sri Slamet, Asmaradana, Gonjing Miring, Ondhe-Ondhe Semarang, and Gugur Gunung. The performance captivated graduates and invited guests alike.

The performance of “Pustaka Laras” was not merely entertainment but also underscored a commitment to cultural preservation. In line with Sustainable Development Goals (SDGs) number 11, which focuses on sustainable cities and communities, this performance highlighted the importance of safeguarding cultural heritage. The showcased gamelan art serves as a means to preserve and celebrate local culture, strengthen identity, and raise awareness of the importance of cultural preservation amidst modernity.

With every gamelan melody and song, hopes for future generations were etched in the air. This cultural performance is a tangible expression of continuous education, aligned with SDG number 4 regarding Quality Education. "Pustaka Laras" strives to uphold traditions while providing opportunities for the community to learn and appreciate the beauty of long-established cultural arts.

Graduates felt the depth of meaning in this performance. Graduation is not only about academic achievements but also a reminder of the importance of preserving cultural identity in the face of progress. With the support of gamelan art, the event became even more memorable, providing a distinctive atmosphere rich in local wisdom values.

This event demonstrates that art and culture can serve as bridges to achieve greater goals. Through the performance of “Pustaka Laras”, UGM showed its commitment not only to education but also to the preservation of culture that must be continually upheld and fought for. This graduation symbolizes a journey focused on knowledge, as well as love and respect for cultural heritage.

Contributor: Wasilatul Baroroh

On Tuesday, October 15, 2024, UGM Library and Archives held another Information Literacy Mini Class at the WOW meeting room. This session provides special training on the introduction of information resources (e-resources) and their utilization, designed to assist the UGM academic community in accessing digital scientific literature from various trusted sources.

  

Participants get an in-depth understanding of how to search for information from sources subscribed to by UGM, as well as other alternative sources available. With the guidance of experienced librarians, this training is able to optimize the ability of users to access quality information resources that support their research and academic studies.

Since its launch in June 2023, the Information Literacy Mini Class initiated by Janu Saptari, S.IP., UGM associate librarian, continues to receive great attention from students and lecturers. With a class concept limited to fifteen participants per session, this activity is designed to be more private, effective, and complete in addressing the problems faced by the users.

This class not only teaches how to access scientific literature but also introduces participants to the use of artificial intelligence-based applications in searching for scientific information, using Reference Manager, and managing and mapping local and global research results. With practical materials and competent tutors, participants are invited to maximize the information resources subscribed to by UGM.

Information Literacy Mini Class is an effective solution for improving digital literacy and information management in the UGM academic community. Furthermore, this program contributes significantly to the achievement of Sustainable Development Goals (SDGs), especially point 4: Quality Education, by ensuring all students and lecturers have adequate access to quality scientific literature.

With this small step, UGM Library and Archives proves that improving the quality of education can start from small meeting rooms, resulting in a big sustainable impact.

Contributor: Wasilatul Baroroh

UGM Library and Archives once again held a strategic program to maximize the utilization of electronic resources subscribed to Universitas Gadjah Mada through the Springer Nature Workshop. This activity was held on Wednesday, October 09, 2024 in a hybrid manner, with offline sessions in the seminar room, building L1, 2nd floor, and online through Zoom Meeting. More than 300 participants consisting of lecturers, students, and UGM education staff enthusiastically participated in this activity.

This workshop presented two experienced speakers from Asia-Pacific, namely Mabel Tang, Director, Customer Engagement Key Accounts, APAC, and Shu Xian Toh, Account Development Manager Key Accounts, APAC. Both speakers shared their insights through two main topics, Publishing Talk and Platform Training. They shared valuable insights on tips and tricks for getting into Springer Nature journals, as well as how to maximize access to e-journals and e-books on the SpringerLink platform.

This program is an important step for UGM Libraries and Archives in facilitating users to be more involved in international scientific publications, while maximizing the utilization of existing digital academic resources. The enthusiasm of the participants during the discussion and training sessions showed the importance of in-depth understanding of effective access to e-resources to support quality research and teaching at UGM.

This activity is part of a series of database workshop series that has been going on since April 2024. With the implementation of this workshop series, UGM Library and Archives is committed to continue to support the improvement of information literacy and the contribution of the academic community in producing excellent academic works that support the achievement of quality education in accordance with the 4th goal of the Sustainable Development Goals (SDGs).

This event received a positive response from the participants who enthusiastically followed each session, both offline and online. This workshop provides significant benefits in improving the quality of publications and utilization of electronic resources at UGM.

Contributor: Wasilatul Baroroh

The Library and Archives of Universitas Gadjah Mada (UGM) held a training activity entitled “Scopus Intensive Training for Librarians: Universitas Gadjah Mada”, which took place on October 1-2, 2024. The training occurred in the Computer Laboratory Room, Building L1 5th Floor, UGM Library and Archives. The event was designed to improve librarians’ skills in accessing and utilizing the Scopus scientific database, one of the academic platforms for searching global literature.

This activity featured Johan Jang, a Customer Consultant from Elsevier Asia Pacific (APAC), as the main speaker. With deep expertise in the use of Scopus, Johan Jang provided technical guidance and the latest insights into effective information retrieval strategies. Training participants understood how to optimally use Scopus to support academic research in the university environment.

Many librarians from Universitas Gadjah Mada participated in the training. They attended a series of practical and theoretical sessions designed to deepen their understanding of Scopus utilization. Through this activity, librarians are expected to improve academic information services to users, especially in helping students and researchers access relevant and quality literature.

The main objective of this training is to improve librarians’ expertise in providing appropriate guidance to users, especially in searching for accurate and verified literature. This training is also in line with the efforts of UGM Library and Archives to realize the 4th Sustainable Development Goal

(SDGs), namely Quality Education. With a better ability to access scientific databases, librarians can play a more active role in supporting the quality of education and research at UGM.

This training is part of the UGM librarian resource development program, which consistently strives to improve the competence and professionalism of librarians in facing the challenges of the growing academic world. Through this activity, UGM Library and Archives can continue to contribute to creating an excellent learning ecosystem and support the achievement of SDGs as a whole.

Contributors: Wasilatul Baroroh & Helga Natasha Kasih Suukyi

Universitas Gadjah Mada (UGM) Library has again recorded a brilliant achievement by achieving an excellent accreditation score, which is valid until July 31, 2029. This achievement is a clear proof of the quality and commitment of the library in providing excellent services and quality facilities for the academic community.

The accreditation process, which was held on 25-26 July 2024, was led by the Director of Standardization and Accreditation of the National Library, Drs. Supriyanto, M.Si. with members Mariyah, S.Sos., M.Hum and Alfi Noor Afridyan, SIP. The assessment was carried out on 9 important components, namely Collection, Facilities and Infrastructure, Services, Staff, Organization, Library Management, Innovation and Creativity, Reading Level, and Community Literacy Development Index.

This success cannot be separated from the careful preparation carried out by the accreditation team led by the Head of Library Division, Wahyu Supriyanto, S.E., M.Si. The team has prepared the documents carefully and meticulously, so that the accreditation visitation process runs smoothly and successfully, which ultimately resulted in brilliant results with an extraordinary total score of 95,31.

The success of UGM Library in achieving excellent accreditation is a reflection of the dedication and hard work of all parties to support the implementation of quality education in accordance with the 4th Sustainable Development Goals (SDGs). This success also strengthens the position of UGM Library as a leading library and a role model for other libraries in Indonesia.

Congratulations to UGM Library for this proud achievement! Hopefully this achievement becomes a foundation to continue to improve service quality and become a motivation in developing new innovations to support quality education.

Contributor: Wasilatul Baroroh

Library and Archives of Universitas Gadjah Mada (UGM) has won 3rd runner-up in the national competition for college library innovation organized by the National Library of the Republic of Indonesia. This achievement was made thanks to the innovation entitled “Lawang Sajarah: Reflection of the Past for the Future”.

The competition journey began with the submission of a proposal on April 30, 2024. After going through a long process and strict selection, from 56 participating universities, UGM Library and Archives made it into the top 10. This achievement brought them to the final round which took place in Jakarta on September 18-20, 2024.

“Lawang Sajarah” means ‘history door’. The term refers to the door that brings one into the world of history through the rare collections owned by UGM Library and Archives. However, Lawang Sajarah is not just a collection of books. It is a step forward in information dissemination by utilizing artificial intelligence (AI) to support an inclusive campus.

The excellent features developed in the Lawang Sajarah platform include Text to Speech, Speech to Text, Auto Recommendation, Regrouping, and Global Access Statistic. This development involved the collaboration of various parties, from librarians to the IT team, with the aim of creating a more interactive user experience and facilitating access to information for all groups.

The achievement in this innovation competition is in line with the 9th Sustainable Development Goals (SDGs), namely industry, innovation, and infrastructure. With this innovation, UGM Library and Archives not only acts as a repository of history, but also as a pioneer in the utilization of technology for information inclusiveness and accessibility. This achievement is proof of UGM’s commitment in developing a library that is adaptive and responsive to the needs of the times.

Contributor: Wasilatul Baroroh

On a bright Sunday, September 22, 2024, the UGM Library and Archives courtyard was filled with laughter and joy. Under the warm sunlight, a strong sense of togetherness was forged during the family gathering event, marking the conclusion of the extensive celebrations of the 1st Anniversary of the UGM Library and Archives, which had been ongoing since March 2024.

The event was attended not only by the management and staff of the Library and Archives but also by cleaning service personnel, part-time students, and their families. With a variety of exciting activities, the event successfully created a warm and friendly atmosphere.

The UGM Library and Archives family gathering kicked off with a group exercise session. Aligned with the goal of Sustainable Development Goal (SDG) 3, which is to ensure healthy lives and promote well-being for all, this morning exercise provided a refreshing and invigorating start. Full of energy, participants moved in unison, igniting the spirit of healthy and positive living.

Following the energetic group exercise, the excitement continued with a series of fun competitions. The water transfer and ball transfer competitions became the main attraction, creating a cheerful and enjoyable competitive atmosphere. Cheers and laughter filled the air as each team gave their best to win the games.

In addition, the event was further enlivened by the much-anticipated door prize giveaways. Furthermore, the celebration included the announcement of the “Employee of the Year”, a prestigious award recognizing the dedication and hard work of selected staff members. The event also featured a group sing-along session, fostering a warm sense of togetherness among all participants.

This family gathering successfully strengthened the bond between employees and their families. The warm atmosphere that was created throughout the event served as an important occasion to reinforce the sense of togetherness, not only within the workplace but also beyond.

This event also served as a moment of collective reflection on how the sense of unity and closeness that had been nurtured could further inspire the spirit to consistently deliver excellent service at the UGM Library and Archives. With increasingly stronger relationships, the spirit of collaboration and commitment to serving has taken root, building a solid foundation to face future challenges.

Contributor: Wasilatul Baroroh