On Thursday, April 10, 2025, the Library and Archives of Universitas Gadjah Mada (UGM) welcomed a visit from the Embassy of the Republic of Poland. The visit was attended by the Wielkopolska Delegation led by Mr. Marshal Marek Wozniak, as well as the Poland-Indonesia Parliamentary Friendship Group, headed by Mr. Krzysztof Gadowski, MP, accompanied by six other members. The delegation was joined by Ms. Barbara Szymanowska, a representative of the Polish Embassy in Jakarta, along with three Polish students currently studying in Yogyakarta, including at UGM. The delegation was received by the Library and Archives Management and Public Relations Teams at the UGM Archives Meeting Room.

The entire event was conducted in two languages—Indonesian and Polish—with the support of professional interpreters. The use of Polish throughout the visit aimed not only to introduce and promote the language to the UGM academic community but also to underscore a shared commitment to fostering cooperation in language and cultural education.

In his remarks, Mr. Krzysztof Gadowski, MP conveyed the purpose of the visit, which was to strengthen the partnership between Poland and UGM. Among the proposed areas of collaboration were the potential establishment of a Polish language course at UGM and the donation of Polish reading materials to enrich the UGM Library and Archives collection.

Head of UGM Library and Archives, Arif Surachman, S.I.P., MBA., expressed his appreciation for the visit and the cooperation extended by the Polish government.

"Last year, we received several book titles from the Polish Embassy, and today, we are pleased to welcome another generous contribution. These books will be a valuable addition to our collection," he stated.

Regarding the proposed language course, Arif added, "We will bring this idea to the attention of university leadership for further discussion and consideration."

Following the remarks, the event continued with an informal discussion about the UGM Library and Archives collections and services, as well as general information about UGM. The session proceeded with a symbolic handover of books from the Polish delegation, comprising titles on Polish history, language, culture, and contemporary life. The visit concluded with a group photo session and a tour of key facilities and services at the UGM Library and Archives.

This visit marked part of the commemoration of the 70th anniversary of diplomatic relations between Indonesia and Poland and reflected the two nations' commitment to enhancing collaboration in education and culture. The event directly supports the Sustainable Development Goals (SDGs), particularly SDG 17: Partnerships for the Goals, by fostering international cooperation between institutions to enhance educational capacity and cultural exchange. Simultaneously, it aligns with SDG 4: Quality Education, by expanding access to international literature, introducing foreign languages, and promoting an inclusive, multicultural, and high-quality learning environment within the academic community.

Contributor: Wasilatul Baroroh

On Wednesday, April 9, 2025, a strong sense of warmth and togetherness filled the Seminar Room, Building L1, 2nd Floor of the UGM Library and Archives. The Halal Bihalal event, held after the Eid al-Fitr celebration, brought together the entire UGM Library and Archives family—leaders, staff, retirees, cleaning service personnel, and part-time student workers. The event reflected the high value placed on friendship and unity within the institution.

The event began with a recitation of verses from the Holy Qur’an, opening a space for spiritual reflection and awareness. This was followed by remarks from the Head of the UGM Library and Archives, Arif Surachman, SIP., MBA. In his speech, he highlighted the theme of the gathering: "Strengthening Human and National Solidarity as a Foundation for Building a Civil Society Environment." The theme emphasized the importance of building respectful and compassionate relationships among people, regardless of religion, ethnicity, race, or social group—a value aligned with the spirit of diversity and social justice.

The event continued with prayers and a spiritual talk delivered by Ustadz H. Charis Thohari Rohman, S.Sy., S.Th.I., M.S.Si., ALHafidz, who shared the deep meaning of the Syawalan tradition. He described it as a spiritual moment ideal for opening the heart, strengthening bonds of brotherhood, and purifying the soul.

All participants then joined in reciting the ikrar syawalan, led by Surajiman, S.E., as a collective commitment to maintain harmony and strengthen solidarity among one another. The atmosphere grew even warmer as participants exchanged greetings and forgiveness in the Halal Bihalal session, creating an emotional space filled with relief and sincerity.

This event was more than just an annual tradition—it was a meaningful contribution to the achievement of the Sustainable Development Goals (SDGs). In the context of SDG 16: Peace, Justice, and Strong Institutions, Halal Bihalal supported the creation of a peaceful, inclusive, and participatory work environment by strengthening interpersonal relationships and mutual trust.

Indirectly, the event also contributed to SDG 3: Good Health and Well-being, particularly the goal of promoting mental health and well-being. The spirit of forgiveness, emotional openness, and social support cultivated during the event positively impacted the mental well-being of each individual. This moment of togetherness served as an emotional oasis amidst the busyness of work and daily routines.

The 2025 Halal Bihalal at the UGM Library and Archives became more than a tradition—it was a powerful moment to reinforce social bonds and nurture values of mutual respect and unity in the workplace.

Contributor: Wasilatul Baroroh

In the spirit of togetherness and compassion during Ramadan, the UGM Library and Archives is offering a free takjil-sharing program for library users. The takjil, consisting of snacks for breaking the fast, is available in the lobby on the first floor and can be enjoyed by all visitors while supplies last.

This program aims to provide convenience for library users who remain active at the UGM Library and Archives until it is time to break their fast. With free takjil available, those spending their time in the library can break their fast more easily without having to leave the premises before Maghrib.

Beyond being an act of social care, this initiative also aligns with Sustainable Development Goal (SDG) 3: Good Health and Well-being. By providing free takjil, the program helps library users maintain a balance between intellectual activities and physical well-being while observing their fast.

The takjil provided consists of a variety of light snacks that are easy to consume. Library users are welcome to take them independently as needed. This way, more visitors can benefit from this sharing initiative.

The response from library users has been overwhelmingly positive. Many appreciate the free takjil as a simple yet meaningful gesture. “I often spend time at the library until just before breaking my fast, and having free takjil available is really helpful,” said Sekar, one of the library users.

Through this program, the UGM Library and Archives is not only a center of knowledge but also a space that fosters well-being and solidarity, especially during this blessed month. May the spirit of sharing will continue and inspire more acts of kindness in the future.

Contributor: Wasilatul Baroroh

In an era of abundant information, finding credible academic sources poses a significant challenge. Recognizing the importance of high-quality scientific literature, several students from the National Resilience Study Program with a specialization in the Master’s Program in Peace and Conflict Resolution (MPRK) Graduate School UGM, have chosen the UGM Library and Archives as their primary destination for deepening their academic literature search strategies.

As part of the Social Research Methodology course, the students participated in an academic session held on Tuesday, March 18, 2025, in the Meeting Room of Building L6, 2nd Floor, UGM Library and Archives. On this occasion, Safirotu Khoir, Ph.D., Coordinator of Public Relations and International Affairs at the UGM Library and Archives, guided the students in accessing reliable scientific sources subscribed to by the library.

Beyond learning how to search for information, students also gained valuable insights into composing a well-structured literature review. Safirotu Khoir emphasized the importance of using

credible scientific sources to ensure that literature reviews serve as a strong foundation for high-quality research.

More than just an academic activity, this session aligns with Sustainable Development Goal (SDG) 4: Quality Education. The UGM Library and Archives is committed to being an open and inclusive learning hub that supports student research development.

To maximize student support, the UGM Library and Archives also offers the Library Clinic program, a consultation service available daily without prior registration. Here, students can engage in discussions on reference searching, academic citation, bibliometric analysis, and scientific writing techniques.

With its extensive facilities and outstanding services, the UGM Library and Archives is not only a place for reading but also an intellectual laboratory for students. Through this activity, MPRK students are increasingly prepared to design research that is not only academically rigorous but also impactful for society.

Contributor: Wasilatul Baroroh

A solemn atmosphere enveloped the L7 Building, 1st Floor, UGM Library and Archives, on Thursday afternoon (13/3). To commemorate the holy month of Ramadan, a religious sharing session was held with Ustadz Rohmad Ichwan Abdul Bashir, S.Pd.I. The event, which took place from 3:00 to 4:30 PM WIB, was attended by the management team, library and archives staff, cleaning service personnel, and part-time students seeking to deepen their religious understanding during this blessed month.

This event was part of the UGM Library and Archives’ commitment to supporting Sustainable Development Goal (SDG) 4 on quality education, particularly in the aspect of religious education. The religious study session served as a platform for spiritual reflection, aligning with the academic spirit of the campus environment.

In his sermon, Ustadz Rohmad Ichwan Abdul Bashir discussed various types of fasting observed by the prophets. He explained that fasting has long been a form of worship practiced by the prophets as a means of devotion and self-discipline. Through the stories of the prophets, he encouraged par-

ticipants to draw wisdom from their fasting practices. Beyond being an act of worship, fasting serves as a means to cultivate patience, sincerity, and closeness to Allah. It is not merely about abstaining from food and drink but also about purifying oneself and enhancing spiritual quality.

The enthusiasm of the participants was evident throughout the event. They not only listened attentively to the sermon but also actively engaged in discussions and asked questions related to the topic. This interaction reflected a strong spirit of learning and curiosity, demonstrating that the religious study session was more than just a Ramadan routine—it was also an opportunity to deepen Islamic knowledge in everyday life.

In addition to serving as a moment for spiritual reflection, the event also strengthened the bonds of fellowship among employees and students contributing to the operations of the UGM Library and Archives. With a deeply moving atmosphere, the session concluded with a collective prayer led by Bapak Surajiman, S.E. All attendees hoped that this Ramadan would bring blessings and further strengthen their dedication to seeking knowledge and doing good deeds. This occasion also served as a reminder that every piece of knowledge learned should be practiced for the common good.

Contributor: Wasilatul Baroroh

The Ramadan study session titled "Optimizing Fasting for Health and Disease Prevention" was successfully held on Friday, March 7, 2025, in the Seminar Room, Building L1, 2nd Floor, UGM Library and Archives. This event was a collaborative effort between the UGM Muslimah Friendship Forum (Forsilam), the UGM Library and Archives Dharma Wanita Persatuan (DWP), and the UGM Health Promoting University (HPU).

Featuring Prof. Dr. dr. Denny Agustiningsih, M.Kes, AIFM, as the keynote speaker, the session explored how fasting is not only a spiritual practice but also offers significant health benefits. In her presentation, Prof. Denny explained that fasting helps detoxify the body, boost metabolism, and plays a role in preventing various diseases. This session was moderated by Arifah Suryaningsih, Chair of the DWP Library and Archives UGM, who helped guide the discussion to be more engaging and interactive. The event received an enthusiastic response, with hundreds of participants joining both in person and online via Zoom Meeting and YouTube.

Beyond the insightful discussion, the event was further enlivened by the Ramadan Bazaar, offering a variety of food, refreshing beverages, and other quality products. The presence of the bazaar not only added to the festive Ramadan atmosphere but also provided a platform for local entrepreneurs to showcase their products.

This activity aligns with the Sustainable Development Goals (SDGs), particularly SDG 3 (Good Health and Well-Being), SDG 4 (Quality Education), and SDG 17 (Partnerships for the Goals). The educational aspect of the event supports efforts to improve public well-being and promote a healthy lifestyle. Additionally, the inclusion of expert speakers reflects a commitment to providing access to quality education. The collaboration among various stakeholders in this event also highlights the importance of partnerships in creating a broader positive impact.

With a spirit of education and togetherness, this event serves as concrete proof that Ramadan is not only a time to strengthen faith but also an opportunity to improve health, share knowledge, and enhance social and economic networks within the UGM community.

Contributor: Wasilatul Baroroh

Something was different in the lobby of the UGM Library and Archives on Thursday, February 27, 2025. Stacks of books were not merely inanimate objects but a small army ready to embark on a new journey to their new home. A total of 60 titles with 68 copies, donated by library patrons through the Book Donation @UGMLibrary program, were handed over to Saraswati Library in Sinduharjo Village, Ngaglik, Sleman. This donation is part of an effort to expand access to reading materials for communities in need.

This donation program does not only target school libraries but also extends to village libraries and reading communities. As the distribution of reading materials grows, so does literacy within society. The right book in the right hands can inspire, open opportunities, and help build a brighter future.

This book donation is not just about giving—it is about planting seeds of change. Every page turned can mark the beginning of new dreams, ignite imagination, and cultivate curiosity. In the hands of readers, these books will live a second life—as a source of inspiration that continues to flow and bring meaning to those who read them.

More than just a donation, this initiative is a tangible step in supporting Sustainable Development Goal (SDG) 4: Quality Education. Education is not limited to classrooms; it is also about providing opportunities to learn anywhere, including through libraries that continue to grow and serve their communities.

With this donation, Saraswati Library is expected to thrive and become a more active learning hub for the surrounding community. The UGM Library and Archives also remain committed to fostering collaboration with various stakeholders to expand literacy programs and improve access to knowledge for all.

Contributor: Wasilatul Baroroh

The Library and Archives of Universitas Gadjah Mada (UGM) continue to enhance collection management by conducting a weeding process for printed periodicals in February 2025. Weeding is a selection process aimed at retaining frequently used materials while relocating older, less-accessed collections to specialized storage areas. Through this process, collections with high usage levels will remain in the main reading area, while those with lower usage or available in digital format will be stored in a dedicated space on the third floor of the L6 building.

This initiative is part of ongoing efforts to optimize space and maintain a collection that remains relevant to users’ needs. The policy aligns with Sustainable Development Goal (SDG) 4 on Quality Education, emphasizing the importance of access to up-to-date and high-quality learning resources for the academic community.

In addition to preserving relevant collections, the UGM Library and Archives is also conducting data entry to ensure systematic record-keeping, making it easier for users to access the information they need. This data digitization effort is part of the library’s modernization strategy in response to the challenges of the digital era, where the demand for fast and accurate information continues to grow. This step supports SDG 9 on Industry, Innovation, and Infrastructure, particularly in the development of technology-based information infrastructure to enhance accessibility and efficiency in library collection management.

The weeding process is a strategic step in sustainable collection management, adapting to academic developments and user needs. With a more structured storage system, older collections remain accessible when needed without compromising the ease of accessing newer materials. Furthermore, the UGM Library and Archives continuously promotes the optimal use of information resources through various collection management programs, including digitization and mapping user information needs.

Moving forward, the library will conduct regular evaluations of its collections to provide more effective, efficient, and up-to-date information services. These evaluations will consider collection usage patterns, emerging research trends, and the academic needs of the UGM community. Through these strategic measures, the UGM Library and Archives aims to continue supporting quality education and innovation in the academic environment, in line with the vision of sustainable development in education and information technology.

Contributor: Delta Ira Anggreanie