Held in the Archive Meeting Room, 2nd floor of Building L7, the delegation was led by the Head of Undana’s Library Unit (UPT), Prof. Dr. Markus Mitem Kledon, MP., accompanied by two staff members. They were welcomed by the Head of the UGM Library and Archives, Arif Surachman, SIP., MBA., along with the management team.

In the discussion, Markus highlighted the main challenge faced by Undana’s libraries. “At present, faculty libraries at Undana still operate separately. We would like to learn from UGM Library and Archives so that all units can be connected within an integrated service system,” he said.

Responding to this, Arif Surachman shared UGM’s experience in building an integrated library service. “We have implemented a shared information system that connects all faculty libraries. With a single access point, information becomes easier and more efficient to reach,” he explained.

Beyond system integration, human resource development was also a focus of the discussion. UGM introduced LibSpeak, an internal forum where librarians can share experiences and knowledge. “Librarians’ capacity must continuously be improved, as they are the front line of services. We also set annual targets as performance benchmarks,” said Wahyu Supriyanto, S.E., M.Si., Head of Library Services at UGM.

Concluding the meeting, Markus expressed his gratitude to UGM. “We are very grateful for UGM’s

The Miniclass was divided into three main sessions: E-Resources & AI for Literature Search on Thursday (18/9), Reference Manager on Friday (19/9), and Bibliometric Analysis on Thursday (25/9). All sessions took place at the WOW Room, 1st floor of UGM Central Library.

Janu Saptari, S.IP., a UGM librarian and speaker of the program, emphasized the importance of information literacy skills in supporting research and academic publication. “The ability to effectively search literature, manage citations with a reference manager, and conduct bibliometric analysis using tools like VOSviewer not only streamlines the research process but also enhances the credibility of scientific works,” he stated.

The sessions covered the introduction of trusted digital literature sources, effective search techniques with AI assistance, automated reference management, and bibliometric analysis using VOSviewer. Participants were not only introduced to the theoretical aspects but also engaged in hands-on practice, enabling them to immediately apply the skills in their research.

This initiative aligns with UGM Library and Archives’ commitment to the Sustainable Development Goals (SDGs), particularly SDG 4: Quality Education, which emphasizes strengthening digital literacy and research skills, and SDG 9: Industry, Innovation, and Infrastructure, which promotes knowledge-based innovation through information technology.

Through this Miniclass, UGM’s academic community is expected to be more independent in navigating the global information ecosystem. Information literacy is seen as the key to producing credible, impactful scientific works, while also strengthening UGM’s academic standing at the international level.

Contributor: Wasilatul Baroroh

The event, held at the Seminar Room of UGM Library and Archives, opened with welcoming remarks from Boy Kurniawan, Head of LPDP UGM, who emphasized the importance of a writing culture as a form of meaningful contribution to society. This was followed by remarks from Arif Surachman, S.I.P., M.B.A., Head of UGM Library and Archives, who highlighted the role of the library as a space for sharing inspiration and knowledge. After the opening speeches, the event continued with the presentation of plaques and awards to 12 outstanding writers whose stories were recognized as the most inspiring contributions in Gema Mimpi Anak Negeri.

The discussion session was moderated by Triwahyuningsih, S.E., who successfully created an engaging and lively atmosphere for participants. Three keynote speakers brought complementary perspectives: Manda Juniawan, S.Pd. as the initiator of the book project, Idatus Sholihah, S.Pd. as the editor, and Supriyatin, S.Pt. as one of the best writers. Their presence made the discussion dynamic, flowing from idea generation and the technicalities of writing to personal reflections on the meaning of writing and sharing experiences.

Supriyatin, one of the award-winning writers, stressed the importance of honesty in writing. “The best of people are those who benefit others. Stories written from the heart will also reach the hearts of readers,” she noted.

This activity aligns with the Sustainable Development Goals (SDGs), particularly SDG 4: Quality Education, by expanding access to literacy and learning motivation, as well as SDG 10: Reduced Inequalities, by presenting diverse stories from various social backgrounds.

In his report, GMLAF 2025 Committee Chair Herman Setyawan explained that the series of events ran from June to September, including a library, archives, and museum exhibition; an archival talk show; a book donation drive; a book review; a database workshop; a Posbindu PTM (Integrated Guidance Post for Non-Communicable Diseases); a blood donation drive; an inter-division table tennis competition; a health lecture; a fun gathering; and an international webinar, all involving broad participation from the academic community and the public.

During the blood donation activity, the UGM Library and Archives collaborated with UGM Academic Hospital (RSA). The number of blood donors from the Library and Archives was the highest among all RSA partner units. As a token of appreciation, RSA UGM presented a goat to the Library and Archives, marking the success of this social program in supporting health initiatives while strengthening collaborative networks.

The highlight of the event was the official closing by the Head of the UGM Library and Archives, Arif Surachman, S.I.P., M.B.A. “Thank you for the support and participation of the entire team. We hope GMLAF will continue to grow, foster innovation, and become a space for inspiring collaboration in the future,” he said.

GMLAF 2025 represents UGM’s concrete commitment to the Sustainable Development Goals (SDGs), particularly SDG 4: Quality Education, which promotes the development of information literacy and staff competencies, and SDG 17: Partnerships for the Goals, through synergy with various external partners.

The closing of this year’s fair reaffirmed that libraries and archives are not merely places to store information but hubs of innovation that continue to evolve with the times. With renewed enthusiasm, the UGM Library and Archives is determined to provide adaptive, collaborative, and user-oriented services for both the university community and the public.

The rare collections at Lawang Sajarah include books authored by Bung Hatta, literature on art and culture, works about temples and other historical relics, as well as various manuscripts that are more than 50 years old, some even dating back hundreds of years. All these collections bear witness to the history of scholarship and serve as cultural heritage carefully protected for posterity.

Held virtually via Zoom, the event brought together experts from various countries. The webinar served as an important platform to discuss opportunities, challenges, and ethical principles in utilizing AI for the open dissemination of knowledge. Participants from China, Taiwan, Malaysia, Singapore, the Philippines, and Indonesia also joined, reflecting global enthusiasm for the integration of AI and Open Science.

In his remarks, Prof. Dr. Wening Udasmoro, SS., M.Hum., DEA., the Vice-Rector for Education and Teaching at UGM expressed appreciation to the Library and Archives for initiating this strategic forum and to the international speakers for sharing their knowledge and experience. He emphasized that advances in AI and the application of

The event was moderated by Safirotu Khoir, Ph.D., Head of Public Relations and International Cooperation at the UGM Library and Archives, and a lecturer at UGM’s Graduate School. With her expertise, she guided the discussions in both sessions smoothly and interactively.

In his presentation, Dr. Irwan Endrayanto Aluicius underscored the importance of sharing knowledge for collective progress. “We believe that knowledge is the most powerful when we share it. Sharing knowledge empowers communities, drives innovation, and strengthens humanity. So, we should remain locally rooted and globally respected,” he said.

Closing the event, Arif Surachman, SIP., MBA., Head of the UGM Library and Archives, expressed his appreciation to all speakers, the moderator, and participants. He reaffirmed that the webinar reflects UGM’s commitment to supporting the advancement of learning, research, and publishing through ethical use of technology.

Beyond expanding international networks, the event also emphasized the importance of global publication literacy, research ethics, and strategic collaboration between universities and reputable publishers. This initiative aligns with the Sustainable Development Goals (SDGs)—specifically SDG 4: Quality Education, by strengthening academic capacity and adaptability to technological progress to enhance the quality of teaching and research, and SDG 9: Industry, Innovation, and Infrastructure, which promotes education quality and knowledge-based innovation.

“Gathering should be seen as a way to humanize ourselves once again. A liberated soul is one that is not controlled by desires, and this is the key to preventing disease,” emphasized Dr. Zaenal Muttaqien Sofro, Circ&Med, AIFM, lecturer at the Faculty of Medicine, Public Health, and Nursing (FKKMK) UGM. He delivered this statement during a health lecture titled “Wellness from a Liberated Soul” held at the L1 Seminar Room, UGM Library and Archives, on Saturday (September 13, 2025).

The event opened with welcoming remarks from Arif Surachman, SIP., M.B.A., Head of UGM Library and Archives, and was attended by the leadership team and staff of the library and archives, including librarians and archivists from various faculties across UGM.

The program continued with a fun gathering led by Dr. Heri Santoso, lecturer at the Faculty of Philosophy UGM. Through a series of group games, participants were trained to sharpen intelligence, accuracy, and attentiveness—skills essential for their daily professional tasks. “Through games, we learn to become educational staff who are not only intellectually capable but also precise and responsive in facing challenges,” said Dr. Heri.

This activity supports the Sustainable Development Goals (SDGs), particularly Goal 3: Good Health and Well-beingand Goal 4: Quality Education, by fostering human resources who are both physically and mentally healthy as well as professionally competent.

Concluding in an atmosphere of warmth and camaraderie, the event closed with a joint reflection session. The moment reminded participants that mental health, spirituality, and collaboration are vital pillars in creating a healthy, inclusive, and sustainable academic environment.

The visit followed up on the results of the 2025 Internal Monitoring and Evaluation Self-Assessment Questionnaire (SAQ) of PPID Implementers at UGM. Its purpose was to clarify the assessment findings in greater depth while encouraging improvements in the quality of public information services within the university.

“This visit is a moment to ensure that our public information service standards continue to improve and uphold transparency. We want to hear directly about the challenges faced by implementing units so that improvements can be made in a targeted way,” said Dr. Andi Sandi Antonius Tabusassa Tonralipu during the discussion session.

The event, held in the Meeting Room, L6 Building, 2nd Floor of the UGM Library and Archives, was hosted by Arif Surachman, S.I.P., M.B.A., Head of the UGM Library and Archives, along with the management team and the PPID Implementer Team of the Library and Archives. The discussion was open and constructive, highlighting the importance of strengthening human resource capacity, optimizing digital information channels, and accelerating response times to data requests.

With the support and synergy between the Main PPID and all implementing units, UGM is optimistic about strengthening a culture of transparency and providing public information services that are more responsive and aligned with community needs. This step serves as a model for good information governance practices in Indonesian higher education, as well as a tangible contribution to advancing open and accountable governance.

The tournament was officially opened by Yulistiarini Kumaraningrum, S.P., M.M., Head of the Data and Information Systems Division of the UGM Library and Archives, with a welcome address followed by a symbolic serve. She emphasized that the event served as an opportunity to foster sportsmanship and strengthen solidarity across divisions.

The competition was held in a team format, consisting of men’s doubles, women’s doubles, and mixed doubles, with the preliminary round on Thursday (September 4) and the final match on Monday (September 8). The final results placed Cleaning Service in first place, the Library Division in second, the Data and Information Systems Division in third, and the Archives and Administration Division in fourth.

The lively atmosphere was further elevated by enthusiastic support from the audience. Cheers and applause boosted the players’ energy in every set, making the event not only a sporting competition but also a shared source of entertainment that strengthened bonds within the academic community.

Beyond recreation, this sporting activity aligns with the Sustainable Development Goals (SDGs), particularly SDG 3: Good Health and Well-being and SDG 8: Decent Work and Economic Growth, by emphasizing the importance of balancing productivity with physical and mental well-being.

By uniting staff from different divisions, the table tennis tournament became a space for interaction, cross-unit collaboration, and a stronger sense of togetherness. This spirit is expected to serve as vital social capital for the UGM Library and Archives in realizing its vision of service transformation in the future.

Contributor: Wasilatul Baroroh

In the Academic Library Innovation Award (ALIA) category, the UGM Library and Archives team, led by Lilik Kurniawati Uswah, S.E., M.Si., with members Barid Budi Wicaksono, S.TP., M.A., Delta Ira Anggreanie, S.IP., Stevanus Deni Nur Prasetyo, S.Kom., and Wasilatul Baroroh, S.S.I., secured second place. Their innovation, “Siniar Pustaka-Kintaka: Echoes of the Past, Voices of the Future”, is a podcast program developed with Artificial Intelligence (AI) technology integrated into every stage of its production, creating a more adaptive and innovative digital literacy format.

Meanwhile, in the Indonesian Academic Librarian Award (IALA) category, Desy Natalia Anggorowati, S.IP., M.A., a librarian at the Faculty of Dentistry (FKG) UGM, won third place with her innovation “Expert Video ‘Book Review’ on Instagram: Innovation in Knowledge Curation at FKG UGM Library”, which was recognized for its creative approach in enhancing the visibility of library services.

The innovation presentations were held at the Library of UIN Sunan Kalijaga, Yogyakarta, on Tuesday (August 26, 2025), while the announcement of winners and award ceremony took place at Universitas Islam Indonesia (UII) on Tuesday (September 2, 2025).

Yulistiarini Kumaraningrum, Head of Data and Information Systems at the UGM Library and Archives, who accompanied the team, expressed her appreciation for the achievement. “This accomplishment proves that UGM librarians are not only information managers but also innovators capable of delivering creative breakthroughs relevant to the times, including the integration of AI technology,” she said.

Team leader Lilik Kurniawati Uswah emphasized that the innovation stemmed from the spirit of bringing the library closer to the community. She highlighted that today’s generation prefers more visual learning methods. “The podcast we developed represents the library’s transformation to enhance literacy while adapting to the learning styles of today’s generation,” she explained.