Closing out 2025, the Library and Archives of Universitas Gadjah Mada (UGM) held a retirement ceremony for Joko Kristianto, a library staff member who devoted 28 years and 7 months of service to UGM. The occasion was not merely a farewell ceremony, but an important marker of his long-standing dedication to sustaining knowledge services in higher education.

The retirement event took place on Wednesday, 31 December 2025, at the UGM Library and Archives, one day prior to the official commencement of his retirement on 1 January 2026. The event was attended by leadership and colleagues from across the various divisions of the UGM Library and Archives.

The Head of the UGM Library and Archives, Arif Surachman, SIP., MBA., expressed his appreciation for Joko Kristianto’s dedication and exemplary service over nearly three decades. According to him, the role of library professionals makes a strategic contribution to supporting the university’s tridharma.

“We extend our deepest gratitude and highest appreciation for Pak Joko’s dedication. He has been a true example of serving visitors in accordance with the UGM Library and Archives’ service motto, greeting, engagement, smiles, solutions, and wholehearted service. This exemplary conduct is a highly valuable legacy for us,” Arif said.

In addition to remarks from the leadership, the event also featured a farewell message from Joko Kristianto himself. On the occasion, he expressed his gratitude for the camaraderie and shared experiences throughout his years of service at UGM.

“I am grateful to have been part of the UGM Library and Archives. This working environment taught me the true meaning of serving with sincerity and working for a greater purpose, education and knowledge,” he said.

Messages and reflections were also conveyed by colleagues from across divisions, represented by Head of the Library Division Wahyu Supriyanto, S.E., M.Si.; Head of the Archives Division Erna Widayati, S.E., M.M.; Head of the Library and Archives Data and Information Systems Division Yulistiarini Kumaraningrum, S.P., M.M.; and Chair of the Universitas Gadjah Mada Employees Corps (Korpagama) for the Library and Archives, Haryanta, S.IP.

The series of events concluded with the presentation of commemorative tokens as a form of institutional appreciation for the dedication that had been given. A warm atmosphere marked the farewell moment between Joko Kristianto and the leaders and colleagues in attendance.

From the perspective of the UGM Library and Archives, this retirement serves as an important reflection that the sustainability of information and archival services relies not only on technology, but also on human resources with integrity. This aligns with the Sustainable Development Goals (SDGs), particularly SDG 4 (Quality Education) through inclusive information services, and SDG 16 (Peace, Justice, and Strong Institutions) through the strengthening of governance and professional capacity.

Retirement is not the end of contribution, but rather a new chapter in a journey of service. The legacy of Joko Kristianto’s dedication is a reminder that safeguarding knowledge is a long-term endeavor, and that every individual involved plays an irreplaceable role.

Contributor: Wasilatul Baroroh

 

A different atmosphere filled the Meeting Room of UGM Library and Archives on Tuesday, December 30, 2025. Instead of the usual formal meetings or discussions, the room was lively with laughter and English conversations, awkward at times, but confidently delivered. This marked the first session of English for Librarians, a relaxed yet serious English learning program. 

The program aims to improve staff language skills and boost their confidence when interacting with international users. The class is led by Safirotu Khoir, Ph.D., Coordinator for Public Relations and International Affairs. With her energetic approach, participants were guided through conversational practice related to their daily tasks using English.

“Let’s make English part of our daily vibe! So when we meet exchange students, we can serve them confidently,” said Safirotu, encouraging participants who seemed ready to explore new vocabulary.

The first meeting was full of delightful surprises. Staff took turns introducing their job responsibilities—some spoke fluently, while others still struggled to find the words, but all participated with enthusiasm. One of them, Sarwono, joined with great enthusiasm. “I was nervous, but it was really fun. It felt like being a student again!” he said with a laugh, welcomed by cheerful applause from colleagues.

This initiative is not just about language learning, but also a concrete effort by UGM Library and Archives to support the Sustainable Development Goals (SDGs), particularly SDG 4 on Quality Education and SDG 16 on Peace, Justice, and Strong Institutions. With improved language skills, staff are expected to provide better service to users from diverse backgrounds, both local and international.

Moving forward, this weekly class will serve not only as a learning space but also as a place to play with words, build confidence, and foster a more vibrant work environment. “Learning English isn’t just about grammar, it’s about connection,” Safirotu concluded with optimism at the end of the first session.

If the first meeting was already filled with smiles and excitement, it’s easy to imagine the next meeting. One day, when you visit, and our staff greets you, “How can I help you today?” Let’s start speaking English. 

 

After all, great capacity-building often begins with the simple courage to say, “Good morning!”

Contributor: Wasilatul Baroroh

Two staff members of the Library and Archives of Universitas Gadjah Mada (UGM), Dr. Herman Setyawan, M.Sc., and Wasilatul Baroroh, S.S.I., have officially published a book titled Masa Depan Pengetahuan: Transformasi Perpustakaan dan Arsip dalam Ekosistem Pengetahuan Baru through Nasmedia Publisher in December 2025. This work serves as a reflective contribution that explores how libraries and archives must transform amid rapid digital acceleration and the changing global knowledge ecology.

The book consists of ten chapters featuring strong ideas on the paradigm shift in information management—from material-based to immaterial, from storage-oriented spaces to collaborative spaces, and from document managers to knowledge curators. It covers strategic issues such as semantic metadata, artificial intelligence ethics, digital archive preservation, green libraries, as well as libraries as social spaces and archives as collective identity.

“Libraries and archives must become living knowledge organisms. Our role is no longer just to safeguard collections, but to manage knowledge in innovative, responsive, and relevant ways,” said Dr. Herman Setyawan.

The second author, Wasilatul Baroroh, expressed that this book is expected to become an essential reference for librarians, archivists, researchers, and policymakers. “Technology is merely a tool. Behind every innovation, it is humans who remain the curators of meaning. This book seeks to broaden perspectives on a more adaptive and humanistic future for information professions,” she said.

The work received direct appreciation from Dr. Djoko Utomo, M.A., Honorary Member of SARBICA and Head of the National Archives of Indonesia (ANRI) from 2004–2009. In his testimony, he stated, “One of the strengths of this book lies in its rhetoric, reflecting the discourse on library and archival reform in Indonesia. It is a concise, dense, and substantial work, filled with contemporary theories and ideas, supported by 269 references including the latest from 2025. This is a spectacular contribution and highly recommended for librarians and archivists seeking new insights.”

The book is also supported by notable figures in the field of archives and librarianship, including Prof. Dr. H. Nandang Alamsah Deliarnoor, S.H., S.A.P., M.Hum. (Chairman of the Indonesian Higher Education Archives Association/PAPTI), Dr. H. Andi Kasman, S.E., M.M. (Chairman of the Indonesian Archivists Association/AAI), Ida Fajar Priyanto, Ph.D. (Lecturer at the Graduate School of UGM), and Hani Qonitah, S.S., M.IMS (Chairwoman of the Indonesian Records Management Professionals Association/P3RI).

The Future of Knowledge marks a significant milestone, demonstrating that impactful ideas can emerge from the daily work within libraries and archives. Beyond serving as an academic resource, the book also supports the achievement of the Sustainable Development Goals (SDGs), particularly Goal 4 on Quality Education and Goal 16 on Peace, Justice, and Strong Institutions.

More than that, the book reminds us that technology can accelerate data, but it is humans who preserve meaning. Amid the vast digital stream, libraries and archives remain the foundation of civilization—spaces that store memory, cultivate knowledge, and guide the direction of the future.

Contributor: Wasilatul Baroroh

The Library and Archives of Universitas Gadjah Mada (UGM) have implemented a gate access system as a mechanism for managing visitor entry and exit. This policy is part of an effort to address two main objectives: enhancing security for library and archives users and monitoring visitor data as a basis for evaluating and developing service facilities. Through this system, visitor entry and exit activities are automatically recorded via an integrated information system.

Head of the UGM Library and Archives, Arif Surachman, SIP, MBA, stated that the use of technology is a crucial step in modern library management. “Gate access allows us to maintain the security of service areas while also obtaining accurate visitor data to support continuous improvement in service quality,” he said.

The gate access system is scheduled to undergo an operational trial period from December 15 to 31, 2025, as the initial stage prior to full implementation. During this period, managers will conduct technical monitoring and evaluate system usage by visitors to ensure that all mechanisms function in accordance with established procedures. The trial results will serve as the basis for refining the service before the gate access system is officially implemented on January 2, 2026, enabling optimal and orderly operation while supporting user comfort and security.

The implementation of the gate access system aligns with the commitment of the UGM Library and Archives to support the Sustainable Development Goals (SDGs), particularly SDG 4 on Quality Education through safe and inclusive information services, SDG 9 on Industry, Innovation, and Infrastructure through the strengthening of digital infrastructure on campus, and SDG 16 on Peace, Justice, and Strong Institutions through transparent and accountable data management.

Looking ahead, beyond enhancing the physical security of library spaces, the gate access system is also expected to serve as a foundation for the development of data- and technology-based services. “Digital transformation has become part of everyday life. Through this system, we want to ensure that the library and archives remain closely aligned with users’ needs, easy to access, and continue to provide tangible benefits for the academic community,” Arif concluded.

This step marks another significant phase in the UGM Library and Archives’ journey to build a modern, sustainable information service ecosystem that is oriented toward user needs in the digital era.

Contributor: Wasilatul Baroroh

Under a light drizzle that failed to dampen spirits, the Library and Archives of Universitas Gadjah Mada (UGM) participated in enlivening the Nitilaku 2025 Cultural Parade, themed “Ruwat Rawat Kebangsaan,” on Sunday, 14 December 2025. Carrying the message “Planting Knowledge, Harvesting Civilization,” the UGM Library and Archives delivered a strong statement on literacy, sustainability, and respect for the nation’s cultural roots.

The cultural parade, which formed part of the celebrations for UGM’s 76th Anniversary, followed a route from Wisma Kagama to the UGM Balairung. Within the UGM Library and Archives contingent, participants carried various agricultural produce such as vegetables and tubers. These offerings symbolized the fertility of knowledge, the sustainability of life, and a harmonious relationship between humanity, nature, and civilization.

The Head of the UGM Library and Archives explained that the theme was intended as an invitation to nurture knowledge in the same way one plants and tends crops. “Knowledge must be cared for consistently so that it can provide long-term benefits to society. The agricultural produce we brought represents that process—work, perseverance, and continuity,” she said on the sidelines of the event.

Despite the rain throughout the parade, participants’ enthusiasm remained high. The UGM Library and Archives contingent marched in an orderly manner, demonstrating the institution’s commitment to supporting cultural celebrations as spaces for national reflection. This participation also served as an effort to bring the role of libraries and archives closer to the public through a cultural medium that is familiar and inclusive.

The participation of the UGM Library and Archives in Nitilaku 2025 aligns with the Sustainable Development Goals (SDGs). Strengthening literacy and access to knowledge reflects support for SDG 4 on Quality Education, while the preservation of tradition and the use of agricultural symbols are closely linked to SDG 11 on Sustainable Cities and Communities. The stewardship of collective memory through archives also contributes to SDG 16, which focuses on Peace, Justice, and Strong Institutions.

Through simple yet meaningful steps taken amid the cultural parade, the UGM Library and Archives reaffirm that literacy, culture, and sustainability are inseparable. From the knowledge planted today, future civilization is expected to grow and bear fruit for the nation.

Contributor: Wasilatul Baroroh

Amid the rapid wave of digitalization, the UGM Library and Archives reaffirmed its commitment to maintaining high-quality services by organizing a knowledge-sharing session titled “Conventional Information Retrieval Training for Librarians and Library Staff” on Thursday (11/12/2025) at the Meeting Room, L6 Building, 2nd Floor. The program served as an important momentum to strengthen the fundamental skills of librarians and library staff in managing and retrieving print-based information sources, competencies that remain relevant despite the dominance of digital access.

The training featured speakers from the Data and Information Systems Division and the Library Services Division of the UGM Library and Archives. They delivered a range of materials covering classification basics, subject-heading determination, descriptive cataloging, secondary literature development, and conventional information retrieval techniques.

This activity arose from the need to enhance librarians’ ability to maximize the value of print collections, which continue to serve as vital resources for the academic community. “Print information sources still hold significant scholarly value. Many collections cannot be replaced by digital versions, which is why conventional retrieval skills must be preserved,” stated Yulistyarini Kumaraningrum, S.P., MM., Head of the Data and Information Systems Division, in her opening remarks.

In addition to theoretical sessions, participants engaged in hands-on practice, including determining accurate subject headings, performing classification and cataloging, developing secondary literature, and simulating conventional information searches. This approach further reinforces the hybrid service ecosystem adopted by the UGM Library and Archives, striking a balance between the strengths of both digital and print collections.

Beyond strengthening individual capacities, this program aligns with UGM’s commitment to advancing the Sustainable Development Goals (SDGs), particularly SDG 4: Quality Education, by promoting information literacy and sustainable, experience-based learning.

The training concluded with a discussion session to ensure that the acquired competencies serve as a refresh and reinforcement for librarians and staff in carrying out daily information service tasks. Speakers also emphasized that mastering conventional search techniques is a crucial foundation that enhances the quality and accuracy of reference services.

Through this training, the UGM Library and Archives underscores its strategic efforts to maintain comprehensive, high-quality information services, an investment in professional competence that continues to strengthen the role of librarians in supporting the Tri Dharma Perguruan Tinggi while ensuring inclusive access to knowledge for all users.

Contributor: Wasilatul Baroroh

The UGM Library and Archives has been named First Place Outstanding Work Unit in the 2025 UGM Public Information Services Evaluation and Monitoring category, marking the unit’s continued consistency in providing accurate, transparent, and accessible public information services.

The award was announced and presented during the UGM Distinguished Personnel Awards Night, held on Tuesday, 9 December 2025, at Grha Sabha Pramana (GSP). Dr. Andi Sandi Antonius Tabusassa Tonralipu, S.H., LL.M., the University Secretary, presented the trophy directly to Isbandini, S.IP., representing the UGM Library and Archives PPID Implementing Team.

The Head of the UGM Library and Archives, Arif Surachman, S.IP., MBA., stated that the recognition reflects a long-standing commitment to strengthening a culture of transparency on campus. “This award affirms that our efforts to provide public information services that are timely, accurate, and accountable are moving in the right direction,” he said.

The award was granted based on a comprehensive evaluation of each unit’s performance in managing information requests, providing publicly accessible data, complying with information disclosure regulations, and introducing service innovations. The UGM Library and Archives was recognized for its consistent data updates, prompt responses to information requests, and well-prepared documentation that meets accountability standards.

These efforts align with Sustainable Development Goal (SDG) 16: Peace, Justice, and Strong Institutions, which emphasizes transparency, access to information, and good governance. By improving the quality of public information services, the UGM Library and Archives contributes to strengthening a credible and responsible educational institution.

Arif added that this achievement will serve as motivation to continue enhancing service quality. “We won’t stop here. Future challenges will be more complex, and we are ready to expand our information channels and ensure that every member of the UGM community benefits from the services we provide,” he continued.

The award also offers an opportunity to reflect on how information transparency can strengthen public trust in academic institutions. Amid an increasingly rapid flow of information, the UGM Library and Archives positions itself as a key unit ensuring that publicly shared information is not only accessible but also accountable. It underscores that transparency is not merely an obligation but a commitment to a higher-quality future for education.

Contributor: Wasilatul Baroroh

The international accreditation body ACQUIN (The Accreditation, Certification and Quality Assurance Institute) conducted a visitation to the Library and Archives of Universitas Gadjah Mada (UGM) on Tuesday, 9 December 2025. The visit was part of the accreditation assessment for 19 study programs from the Faculty of Cultural Sciences, the Faculty of Social and Political Sciences, and the Graduate School. This agenda positioned the library as one of the key facilities that reflects the academic quality of the university.

Kumaraningrum, S.P., MM., Head of the Data and Information Systems Division of the Library and Archives, who accompanied the visitation process.

The ACQUIN visitation began at the lobby of the UGM Library and Archives before continuing to several key facilities. The assessment team toured The Gade Creative Lounge (TGCL), one of the most popular study spaces among students, followed by a visit to the archival diorama, discussion rooms, and the podcast studio, which serves as a creative space supporting academic expression and collaboration.

Through this on-site review, ACQUIN obtained a comprehensive picture of how a modern library functions not merely as a collection space, but as an integrated learning ecosystem that fosters collaboration, creativity, and knowledge exchange.

This strategic role aligns closely with the Sustainable Development Goals (SDGs), particularly SDG 4 (Quality Education), which highlights the importance of inclusive learning facilities and equitable access to quality education; SDG 16 (Peace, Justice, and Strong Institutions), which promotes transparency and sustainability in institutional governance; and SDG 17 (Partnerships for the Goals), which strengthens global collaboration to enhance educational quality and the exchange of best practices across nations.

The ACQUIN visitation serves as valuable momentum for the UGM Library and Archives to continue advancing service innovation and reinforcing its role as the intellectual core of the university. This effort enhances academic quality and strengthens UGM’s contribution to expanding access to knowledge for the broader community.

Contributor: Wasilatul Baroroh

The women’s volleyball team of the UGM Library and Archives delivered an energetic and cohesive performance in the Invitational Volleyball Tournament held among faculties and work units as part of the 76th Universitas Gadjah Mada Anniversary celebration. The match, held at the UGM Faculty of Pharmacy Sports Hall on Monday, 8 December 2025, became an opportunity for the team to demonstrate strong coordination while strengthening cross-unit interaction on campus.

The UGM Library and Archives squad appeared in full formation under the leadership of Team Captain Delta Ira Anggreanie, S.IP., supported by players Isti Maryatun, S.S.T.Ars.; Lilik Kurniawati Uswah, S.E., M.Si.; Uminurida Suciati, S.Pd., M.Si.; Ratna Setyawati, S.IP.; Wahyu Widayati; Anna Riasmiati, S.E.; Kurniatun, S.IP.; and Peni Bektiningsih, S.IP. The team’s preparation and strategy were guided by coach Snuria Pusaka, A.Md.

Delta emphasized that their participation in the tournament served not only as a moment to compete on the court but also as a way to strengthen team bonding. “We brought a positive spirit and wanted to show that sports can be a space for mutual support,” she said enthusiastically.

The match against the Faculty of Philosophy team unfolded with intensity, offering many engaging moments. Coach Snuria stated that the activity played a crucial role in maintaining fitness and fostering unity. “The team showed exceptional enthusiasm. This is a valuable experience for all members,” she remarked.

Participation in the Invitational Volleyball Tournament offers UGM Library and Archives staff opportunities to engage in physical activity, thereby helping them maintain balance in their daily work routines. This initiative aligns with the spirit of the Sustainable Development Goals (SDGs), particularly SDG 3: Good Health and Well-being, by promoting healthy physical activity. The team’s predominantly female composition aligns with the values of SDG 5: Gender Equality, while cross-unit engagement at UGM supports the collaborative practices outlined in SDG 17: Partnerships for the Goals.

For the UGM Library and Archives, the Invitational Volleyball Tournament represents more than a competition; it serves as a platform to strengthen social ties, expand internal networks, and affirm that a healthy campus culture grows through cooperation, sportsmanship, and shared enthusiasm among its community members.

Contributor: Wasilatul Baroroh

Efforts to enhance the capacity of library and archival managers were once again bolstered by PPSDM Kemendikdasmen through a good practice visitation to the UGM Library and Archives on Friday, 5 December 2025. From early morning, six participant classes, consisting of four archival classes and two library classes, filled the Seminar Room, L1 Building, 2nd Floor, to take part in a series of field-learning activities that form part of the Basic-Level Technical Training on Library and Archival Management.

The visit was received directly by the Head of the UGM Library and Archives, Arif Surachman, S.I.P., M.B.A., accompanied by the Head of the Library Division, Wahyu Supriyanto, S.E., M.Si.; the Head of the Archives Division, Erna Widayati, S.E., M.M.; and the UGM Library and Archives team. Arif invited participants to make the most of this opportunity for exchanging experiences and perspectives. “The UGM Library and Archives is far from perfect, but we are always ready to learn together and share insights,” he said.

This commitment to strengthening capacity aligns with national efforts to improve the quality of training programs, in accordance with the principles of the Sustainable Development Goals (SDGs), particularly SDG 4 (Quality Education), which promotes inclusive education and improved training quality.

A representative from PPSDM Kemendikdasmen, Sulthan Kasman, S.E., M.Si., emphasized the importance of synergy in enhancing participant competencies. “This activity serves as a space where theory meets practice, enabling participants to gain a more comprehensive understanding of information management standards,” he remarked.

Meanwhile, Chaidir Amir, S.Sos., M.A., Senior Librarian at the Bureau of Communication and Public Relations of Kemendikdasmen, highlighted the value of contextual field learning. “This visitation offers concrete insights into how archival and library service standards are implemented in a major institution like UGM,” he stated.

After the opening session, archival training participants proceeded to observe UGM’sarchival management processes firsthand. Guided by archivists Heri Santosa, A.Md., S.ST.Ars.; Isti Maryatun, A.Md., S.ST.Ars.; Anna Riasmiati, A.Md., S.E.; and Zuli Erma Santi, A.Md., S.ST.Ars., they followed workflows encompassing arrangement, acquisition, preservation, and archival access services. The strengthening of these practices supports an accountable information governance ecosystem, reflecting the intent of SDG 16 (Peace, Justice, and Strong Institutions).

Meanwhile, the two library classes remained in the seminar room for an introductory session from Wahyu Supriyanto on the general profile of library services. Participants then conducted visitations to various service areas and collection processing units to observe the direct application of standards.

Cross-ministerial collaboration involving Kemendikdasmen, Kemendiktingstek, and the Ministry of Culture, along with the involvement of the UGM Library and Archives, reflects the strengthening of strategic partnerships that form the core of SDG 17 (Partnerships for the Goals).

Through a series of practical and collaborative activities, the visitation enriched participants’ perspectives and strengthened professional networks across institutions. This joint initiative opens opportunities for sustained improvements in library and archival management within educational institutions across Indonesia.

Contributor: Wasilatul Baroroh