Participants also learned how to determine effective keywords and use AI-based applications to accelerate the academic reference search process.

The second session, Reference Manager, focused on managing reference materials and automatically generating citations and bibliographies using reference management software. Participants were taught how to organize digital document collections, utilize various tools and features, and apply citation formats according to academic standards.

In the final session, Bibliometric Analysis, participants were introduced to techniques for optimizing bibliographic data to support research and scientific publications. The materials covered included methods for determining keywords, selecting appropriate databases, collecting and cleaning bibliographic data, and applying bibliometric analysis using the VOSviewer application to visually map research trends.

The UGM Library’s Information Literacy Miniclass Coordinator, Janu Saptari, S.IP., stated that the Information Literacy Miniclass reflects the commitment of the UGM Library and Archives to strengthening the digital literacy competencies of the academic community. “We hold this Miniclass regularly because information literacy is a fundamental need in academic research. Students must understand how to evaluate, manage, and utilize information responsibly,” he said.

This Information Literacy Miniclass aligns with Sustainable Development Goal (SDG) 4: Quality Education, which promotes the enhancement of skills and digital literacy in higher education. Through continuous programs like this, the UGM Library remains actively engaged in fostering an academic ecosystem that is adaptive to technological advancement and oriented toward high-quality research.

Contributor: Wasilatul Baroroh

A series of color and black-and-white photographs will greet visitors at the Lobby of the Library and Archives of Universitas Gadjah Mada (UGM) from October 23 to 25, 2025. The exhibition, titled “Voyage Exhibition: Space and Stories,” is organized by the UGM Photography Unit (UFO) as a space for expression and reflection on the dynamics of human life and its surroundings.

Open to the public and free of charge, the exhibition presents photographic works that capture portraits of life from various spaces—from the bustle of city streets to the quiet intimacy of private rooms. Through the eyes of young photographers, every corner transforms into a story rich with meaning.

Over the course of three days, visitors can enjoy dozens of photographic works created by members of UFO UGM through their explorations across various parts of Yogyakarta. Each piece offers a unique perspective on how spaces shape stories and how people, in turn, give meaning to those spaces.

Contributor: Wasilatul Baroroh

The meeting room on the 2nd floor of Building L7, Universitas Gadjah Mada (UGM) Library and Archives, was filled with a spirit of collaboration as a delegation from Udayana University Library arrived for a benchmarking visit. The delegation was led by Gede Arda, S.T.P., M.Sc., Ph.D., Head of Udayana University Library, accompanied by four staff members, including the library secretary, librarian, and electronic collection manager.

The visit was warmly welcomed by Arif Surachman, S.IP., MBA., Head of UGM Library and Archives, along with the management team. The main agenda of the meeting was to share best practices in managing the Final Project Service System, a vital component in supporting an ecosystem of open academic information.

During the discussion session, Dewi Nurhastuti, S.Sos., from the Data and Digital Resources Team of UGM Library and Archives, presented the implementation of the self-upload system for academic works that has been applied at UGM. Through this system, students can independently upload their theses and dissertations. “We are committed to creating an efficient and open submission process, so that students’ research can be accessed quickly and bring greater benefits to the academic community,” said Dewi Nurhastuti.

After the discussion, the activity continued with a direct visit to the Electronic Theses and Dissertations (ETD) room. In this room, the Udayana delegation had the opportunity to observe firsthand how UGM Library and Archives manages and provides access to digital thesis collections integrated within the institutional repository system.

The meeting also served as a reflective space for both institutions to strengthen their interlibrary knowledge network. Such synergy forms an essential foundation for improving the quality of academic services and digital literacy in higher education.

This activity aligns closely with two Sustainable Development Goals (SDGs): SDG 4 (Quality Education), by expanding access to research outcomes and learning opportunities for both the academic community and the public; and SDG 17 (Partnerships for the Goals), as demonstrated through the institutional collaboration between UGM and Udayana University.

The benchmarking visit marks a concrete step toward building an adaptive, competitive, and interconnected library ecosystem—reflecting the enduring spirit of education and sustainable partnership.

Contributor: Wasilatul Baroroh

The forum featured two speakers, Dewi Nurhastuti, S.Sos. from UGM and Akhmad Danil Ritonga, S.Sos. from USU, who shared best practices in digital repository management. They discussed strategies for uploading academic works, managing metadata, and optimizing research visibility on a global scale.

From USU’s perspective, Akhmad Danil Ritonga emphasized the importance of developing metadata and platform interoperability to enhance the discoverability of scholarly works. He also noted that effective repository management requires cross-divisional collaboration involving IT, research, and library services. “A strong repository cannot be built solely by technology—it requires librarians who understand digital systems and uphold academic ethics,” he explained.

The Bincang Repositori forum reaffirmed the role of the UGM Library and Archives as a national leader in digital knowledge management. Through open, integrated, and sustainable repositories, UGM continues to foster an inclusive and collaborative academic ecosystem that drives the advancement of science and scholarship.

Contributor: Wasilatul Baroroh

The commitment and dedication of Universitas Gadjah Mada (UGM) librarians and archivists have once again earned national recognition. Six staff members from the UGM Library and Archives received the Satyalancana Karya Satya award from the President of the Republic of Indonesia on Thursday (October 10, 2025). The award honors civil servants (ASN) who have demonstrated loyalty, devotion, and exceptional performance in their service to education and public welfare.

Two staff members received the 30-year service award: Haryanta, S.I.P. and Ismulyana, S.I.P., M.A., both of whom have dedicated much of their careers to advancing information services and knowledge management at UGM. Meanwhile, the 20-year award was presented to Ully Isnaeni Effendi, S.E., M.Sc., Dr. Herman Setyawan, S.Pd., M.Sc., Fitria Agustina, S.I.P., M.Sc., Dewi Nurhastuti, S.Sos., and Ahmad Fakih Usman, S.S.

Similarly, Dewi Nurhastuti, S.Sos., a 20-year award recipient, viewed the recognition as motivation to keep innovating. “Being a librarian is not just about maintaining collections—it’s about ensuring that knowledge remains alive and accessible to everyone. It’s a meaningful form of service,” she said.

More than a symbolic recognition, this achievement serves as an inspiration for younger generations of librarians and archivists at UGM to continue innovating and contributing to national literacy advancement.

“We hope this spirit of service becomes a role model—that working in libraries and archives is not merely about managing books and documents, but about preserving the nation’s collective memory,” concluded Arif.

With unwavering dedication, the UGM Library and Archives continue to demonstrate that behind every page of knowledge lies the hard work, integrity, and devotion of literacy professionals committed to enlightening the nation.

Contributor: Wasilatul Baroroh

The Library and Archives of Universitas Gadjah Mada (UGM) won 3rd Place at the national level in the Academic Library Innovation Award (ALIA) 2025, organized by the Indonesian Higher Education Library Forum (FPPTI) Central Board. In this competition, UGM represented the province of Yogyakarta Special Region (DIY).

This prestigious award was part of the 4th International Conference on Indonesian Higher Education Libraries (KPPTI), held on October 8–10, 2025, at Tarumanagara University, Jakarta. This year’s conference carried the theme “AI-Driven Academic Libraries: Innovation, Ethics, and the Future of Knowledge Management”, highlighting how artificial intelligence can drive innovation in the academic libraries of the future.

The uniqueness of Siniar Pustaka-Kintaka lies in its thematic diversity, covering topics ranging from health, history, and philosophy to psychology, each developed using primary sources such as archives, interviews, and academic studies. “We ensure that every episode is grounded in valid data and literature, not merely opinion,” added Lilik Kurniawati Uswah.

In addition, each episode has obtained Intellectual Property Rights (IPR) certificates, recognizing the scholarly contributions of its speakers. The innovation also integrates Artificial Intelligence (AI) throughout the production process, from planning and audio editing to feedback analysis, to ensure the program’s quality, relevance, and sustainability in digital literacy development.

through equitable and inclusive access to knowledge, SDG 9 (Industry, Innovation, and Infrastructure) through the application of AI in information management, and SDG 17 (Partnerships for the Goals) through interdisciplinary collaboration among librarians, academics, and the wider community.

Through Siniar Pustaka-Kintaka, the UGM Library and Archives not only presents digital innovation but also builds a bridge of knowledge that integrates technology, ethics, and humanity. The podcast stands as proof that modern libraries can bring literacy to life, inspiring, educating, and empowering people to keep learning without limits.

Contributor: Wasilatul Baroroh

PT Pegadaian continues to demonstrate its commitment to supporting the development of student literacy and creativity. This was reflected in the visit of PT Pegadaian’s management team to the Library and Archives of Universitas Gadjah Mada (UGM) on Friday (October 3, 2025), aimed at monitoring and evaluating the use of Corporate Social Responsibility (CSR) facilities, The Gade Creative Lounge (TGCL) and the podcast studio.

deeply appreciate Pegadaian’s commitment to helping build a culture of literacy and creativity within the university,” he remarked.

In addition to the evaluation, both parties discussed potential future collaborations in financial education. These include plans to hold regular financial literacy seminars and launch the Pegadaian Ambassador Program, which will engage students as financial literacy agents within the campus community.

“We want students not only to excel academically but also to be wise in managing their personal finances. Financial literacy is an essential skill to prepare young people to be independent and competitive,” added Edy Purwanto.

This activity aligns with the commitment of UGM Library and Archives to support the Sustainable Development Goals (SDGs)—particularly SDG 4 (Quality Education) through enhanced literacy and non-formal learning, SDG 8 (Decent Work and Economic Growth) by strengthening financial awareness among youth, and SDG 17 (Partnerships for the Goals) through ongoing collaboration between academia and industry.

The visit reaffirmed that synergy between education and industry is not merely about CSR, but a long-term investment in building a generation that is literate, creative, and financially responsible.

Contributor: Wasilatul Baroroh

In his presentation, Wahyu emphasized the importance of information literacy skills for law students. “Librarians do not only provide books; we also equip students with the ability to search, evaluate, and utilize scholarly sources effectively. This is an essential foundation for producing academic work that is credible and impactful,” he stated.

(Quality Education), the use of academic information technology aligns with SDG 9 (Industry, Innovation, and Infrastructure), while collaboration between the faculty and the library demonstrates a concrete example of SDG 17 (Partnerships for the Goals).

Through the active contribution of its librarians as resource persons, UGM Library and Archives reaffirms its role not merely as a collection provider, but as an academic literacy hub that fosters the growth of more critical, ethical, and competent generations of legal researchers.

Contributor: Wasilatul Baroroh

Over the course of two hours, participants were equipped with effective strategies for searching academic articles, finding quality references, and maximizing EBSCO’s advanced features for research and academic writing. “EBSCO is one of the largest academic databases in the world, providing thousands of full-text journals, scholarly articles, and academic literature that can strengthen research foundations,” explained Erik.

Education) by ensuring inclusive and equitable learning. At the same time, fostering digital literacy and utilizing knowledge infrastructure are closely tied to SDG 9 (Industry, Innovation, and Infrastructure). Collaboration with international database providers also reflects SDG 17 (Partnerships for the Goals).

Closing the session, Erik reminded participants of the value of search strategies in producing quality academic work. “Good research is built on good information, and good information comes from credible sources that are properly managed,” he concluded.

This workshop reaffirms the commitment of UGM Library and Archives to continuously equip its academic community with digital research skills, in order to foster a research ecosystem that is more transparent, inclusive, and sustainable.

Contributor: Wasilatul Baroroh

The shift from print to digital in the deposit policy of scientific works is gaining momentum in higher education institutions. This strategic issue became the main topic during a benchmarking visit by Universitas Airlangga (UNAIR) Library to Universitas Gadjah Mada (UGM) Library and Archives on Tuesday (September 30, 2025).

Dewi Nurhastuti, S.Sos., a UGM librarian, noted that the self-upload procedure is clearly outlined. “The circular details every stage, from library clearance to the final upload of academic work,” she said. This was reinforced by Yulistiarini Kumaraningrum, S.P., M.M., Head of Data and Information Systems, who stressed the importance of formal regulations. “The circular is signed directly by the Vice Rector for Education and Teaching, giving it legal authority,” she explained.

From UNAIR’s side, programmer Prasasti Arianto, A.Md., offered a technical suggestion. “The ETD format should be changed from PDF to flipbook. This would help reduce the risk of files being downloaded without permission,” he proposed.

The discussion not only covered technical aspects but also reaffirmed both universities’ contribution to the Sustainable Development Goals (SDGs). Expanding digital access aligns with SDG 4 (Quality Education), strengthening academic governance reflects SDG 16 (Peace, Justice, and Strong Institutions), while UGM–UNAIR collaboration supports SDG 17 (Partnerships for the Goals).

This benchmarking visit highlighted that digitizing academic works is not merely a matter of format, but a comprehensive strategy involving policy, accessibility, and security. The collaboration between UGM Library and Archives and UNAIR Library stands as concrete proof that inter-university synergy can accelerate the creation of a transparent, inclusive, and sustainable digital academic ecosystem.

Contributor: Wasilatul Baroroh