The Library and Archives of Universitas Gadjah Mada (UGM) have implemented a gate access system as a mechanism for managing visitor entry and exit. This policy is part of an effort to address two main objectives: enhancing security for library and archives users and monitoring visitor data as a basis for evaluating and developing service facilities. Through this system, visitor entry and exit activities are automatically recorded via an integrated information system.

Head of the UGM Library and Archives, Arif Surachman, SIP, MBA, stated that the use of technology is a crucial step in modern library management. “Gate access allows us to maintain the security of service areas while also obtaining accurate visitor data to support continuous improvement in service quality,” he said.

The gate access system is scheduled to undergo an operational trial period from December 15 to 31, 2025, as the initial stage prior to full implementation. During this period, managers will conduct technical monitoring and evaluate system usage by visitors to ensure that all mechanisms function in accordance with established procedures. The trial results will serve as the basis for refining the service before the gate access system is officially implemented on January 2, 2026, enabling optimal and orderly operation while supporting user comfort and security.

The implementation of the gate access system aligns with the commitment of the UGM Library and Archives to support the Sustainable Development Goals (SDGs), particularly SDG 4 on Quality Education through safe and inclusive information services, SDG 9 on Industry, Innovation, and Infrastructure through the strengthening of digital infrastructure on campus, and SDG 16 on Peace, Justice, and Strong Institutions through transparent and accountable data management.

Looking ahead, beyond enhancing the physical security of library spaces, the gate access system is also expected to serve as a foundation for the development of data- and technology-based services. “Digital transformation has become part of everyday life. Through this system, we want to ensure that the library and archives remain closely aligned with users’ needs, easy to access, and continue to provide tangible benefits for the academic community,” Arif concluded.

This step marks another significant phase in the UGM Library and Archives’ journey to build a modern, sustainable information service ecosystem that is oriented toward user needs in the digital era.

Contributor: Wasilatul Baroroh

Under a light drizzle that failed to dampen spirits, the Library and Archives of Universitas Gadjah Mada (UGM) participated in enlivening the Nitilaku 2025 Cultural Parade, themed “Ruwat Rawat Kebangsaan,” on Sunday, 14 December 2025. Carrying the message “Planting Knowledge, Harvesting Civilization,” the UGM Library and Archives delivered a strong statement on literacy, sustainability, and respect for the nation’s cultural roots.

The cultural parade, which formed part of the celebrations for UGM’s 76th Anniversary, followed a route from Wisma Kagama to the UGM Balairung. Within the UGM Library and Archives contingent, participants carried various agricultural produce such as vegetables and tubers. These offerings symbolized the fertility of knowledge, the sustainability of life, and a harmonious relationship between humanity, nature, and civilization.

The Head of the UGM Library and Archives explained that the theme was intended as an invitation to nurture knowledge in the same way one plants and tends crops. “Knowledge must be cared for consistently so that it can provide long-term benefits to society. The agricultural produce we brought represents that process—work, perseverance, and continuity,” she said on the sidelines of the event.

Despite the rain throughout the parade, participants’ enthusiasm remained high. The UGM Library and Archives contingent marched in an orderly manner, demonstrating the institution’s commitment to supporting cultural celebrations as spaces for national reflection. This participation also served as an effort to bring the role of libraries and archives closer to the public through a cultural medium that is familiar and inclusive.

The participation of the UGM Library and Archives in Nitilaku 2025 aligns with the Sustainable Development Goals (SDGs). Strengthening literacy and access to knowledge reflects support for SDG 4 on Quality Education, while the preservation of tradition and the use of agricultural symbols are closely linked to SDG 11 on Sustainable Cities and Communities. The stewardship of collective memory through archives also contributes to SDG 16, which focuses on Peace, Justice, and Strong Institutions.

Through simple yet meaningful steps taken amid the cultural parade, the UGM Library and Archives reaffirm that literacy, culture, and sustainability are inseparable. From the knowledge planted today, future civilization is expected to grow and bear fruit for the nation.

Contributor: Wasilatul Baroroh

Amid the rapid wave of digitalization, the UGM Library and Archives reaffirmed its commitment to maintaining high-quality services by organizing a knowledge-sharing session titled “Conventional Information Retrieval Training for Librarians and Library Staff” on Thursday (11/12/2025) at the Meeting Room, L6 Building, 2nd Floor. The program served as an important momentum to strengthen the fundamental skills of librarians and library staff in managing and retrieving print-based information sources, competencies that remain relevant despite the dominance of digital access.

The training featured speakers from the Data and Information Systems Division and the Library Services Division of the UGM Library and Archives. They delivered a range of materials covering classification basics, subject-heading determination, descriptive cataloging, secondary literature development, and conventional information retrieval techniques.

This activity arose from the need to enhance librarians’ ability to maximize the value of print collections, which continue to serve as vital resources for the academic community. “Print information sources still hold significant scholarly value. Many collections cannot be replaced by digital versions, which is why conventional retrieval skills must be preserved,” stated Yulistyarini Kumaraningrum, S.P., MM., Head of the Data and Information Systems Division, in her opening remarks.

In addition to theoretical sessions, participants engaged in hands-on practice, including determining accurate subject headings, performing classification and cataloging, developing secondary literature, and simulating conventional information searches. This approach further reinforces the hybrid service ecosystem adopted by the UGM Library and Archives, striking a balance between the strengths of both digital and print collections.

Beyond strengthening individual capacities, this program aligns with UGM’s commitment to advancing the Sustainable Development Goals (SDGs), particularly SDG 4: Quality Education, by promoting information literacy and sustainable, experience-based learning.

The training concluded with a discussion session to ensure that the acquired competencies serve as a refresh and reinforcement for librarians and staff in carrying out daily information service tasks. Speakers also emphasized that mastering conventional search techniques is a crucial foundation that enhances the quality and accuracy of reference services.

Through this training, the UGM Library and Archives underscores its strategic efforts to maintain comprehensive, high-quality information services, an investment in professional competence that continues to strengthen the role of librarians in supporting the Tri Dharma Perguruan Tinggi while ensuring inclusive access to knowledge for all users.

Contributor: Wasilatul Baroroh

The international accreditation body ACQUIN (The Accreditation, Certification and Quality Assurance Institute) conducted a visitation to the Library and Archives of Universitas Gadjah Mada (UGM) on Tuesday, 9 December 2025. The visit was part of the accreditation assessment for 19 study programs from the Faculty of Cultural Sciences, the Faculty of Social and Political Sciences, and the Graduate School. This agenda positioned the library as one of the key facilities that reflects the academic quality of the university.

Kumaraningrum, S.P., MM., Head of the Data and Information Systems Division of the Library and Archives, who accompanied the visitation process.

The ACQUIN visitation began at the lobby of the UGM Library and Archives before continuing to several key facilities. The assessment team toured The Gade Creative Lounge (TGCL), one of the most popular study spaces among students, followed by a visit to the archival diorama, discussion rooms, and the podcast studio, which serves as a creative space supporting academic expression and collaboration.

Through this on-site review, ACQUIN obtained a comprehensive picture of how a modern library functions not merely as a collection space, but as an integrated learning ecosystem that fosters collaboration, creativity, and knowledge exchange.

This strategic role aligns closely with the Sustainable Development Goals (SDGs), particularly SDG 4 (Quality Education), which highlights the importance of inclusive learning facilities and equitable access to quality education; SDG 16 (Peace, Justice, and Strong Institutions), which promotes transparency and sustainability in institutional governance; and SDG 17 (Partnerships for the Goals), which strengthens global collaboration to enhance educational quality and the exchange of best practices across nations.

The ACQUIN visitation serves as valuable momentum for the UGM Library and Archives to continue advancing service innovation and reinforcing its role as the intellectual core of the university. This effort enhances academic quality and strengthens UGM’s contribution to expanding access to knowledge for the broader community.

Contributor: Wasilatul Baroroh

The women’s volleyball team of the UGM Library and Archives delivered an energetic and cohesive performance in the Invitational Volleyball Tournament held among faculties and work units as part of the 76th Universitas Gadjah Mada Anniversary celebration. The match, held at the UGM Faculty of Pharmacy Sports Hall on Monday, 8 December 2025, became an opportunity for the team to demonstrate strong coordination while strengthening cross-unit interaction on campus.

The UGM Library and Archives squad appeared in full formation under the leadership of Team Captain Delta Ira Anggreanie, S.IP., supported by players Isti Maryatun, S.S.T.Ars.; Lilik Kurniawati Uswah, S.E., M.Si.; Uminurida Suciati, S.Pd., M.Si.; Ratna Setyawati, S.IP.; Wahyu Widayati; Anna Riasmiati, S.E.; Kurniatun, S.IP.; and Peni Bektiningsih, S.IP. The team’s preparation and strategy were guided by coach Snuria Pusaka, A.Md.

Delta emphasized that their participation in the tournament served not only as a moment to compete on the court but also as a way to strengthen team bonding. “We brought a positive spirit and wanted to show that sports can be a space for mutual support,” she said enthusiastically.

The match against the Faculty of Philosophy team unfolded with intensity, offering many engaging moments. Coach Snuria stated that the activity played a crucial role in maintaining fitness and fostering unity. “The team showed exceptional enthusiasm. This is a valuable experience for all members,” she remarked.

Participation in the Invitational Volleyball Tournament offers UGM Library and Archives staff opportunities to engage in physical activity, thereby helping them maintain balance in their daily work routines. This initiative aligns with the spirit of the Sustainable Development Goals (SDGs), particularly SDG 3: Good Health and Well-being, by promoting healthy physical activity. The team’s predominantly female composition aligns with the values of SDG 5: Gender Equality, while cross-unit engagement at UGM supports the collaborative practices outlined in SDG 17: Partnerships for the Goals.

For the UGM Library and Archives, the Invitational Volleyball Tournament represents more than a competition; it serves as a platform to strengthen social ties, expand internal networks, and affirm that a healthy campus culture grows through cooperation, sportsmanship, and shared enthusiasm among its community members.

Contributor: Wasilatul Baroroh

Efforts to enhance the capacity of library and archival managers were once again bolstered by PPSDM Kemendikdasmen through a good practice visitation to the UGM Library and Archives on Friday, 5 December 2025. From early morning, six participant classes, consisting of four archival classes and two library classes, filled the Seminar Room, L1 Building, 2nd Floor, to take part in a series of field-learning activities that form part of the Basic-Level Technical Training on Library and Archival Management.

The visit was received directly by the Head of the UGM Library and Archives, Arif Surachman, S.I.P., M.B.A., accompanied by the Head of the Library Division, Wahyu Supriyanto, S.E., M.Si.; the Head of the Archives Division, Erna Widayati, S.E., M.M.; and the UGM Library and Archives team. Arif invited participants to make the most of this opportunity for exchanging experiences and perspectives. “The UGM Library and Archives is far from perfect, but we are always ready to learn together and share insights,” he said.

This commitment to strengthening capacity aligns with national efforts to improve the quality of training programs, in accordance with the principles of the Sustainable Development Goals (SDGs), particularly SDG 4 (Quality Education), which promotes inclusive education and improved training quality.

A representative from PPSDM Kemendikdasmen, Sulthan Kasman, S.E., M.Si., emphasized the importance of synergy in enhancing participant competencies. “This activity serves as a space where theory meets practice, enabling participants to gain a more comprehensive understanding of information management standards,” he remarked.

Meanwhile, Chaidir Amir, S.Sos., M.A., Senior Librarian at the Bureau of Communication and Public Relations of Kemendikdasmen, highlighted the value of contextual field learning. “This visitation offers concrete insights into how archival and library service standards are implemented in a major institution like UGM,” he stated.

After the opening session, archival training participants proceeded to observe UGM’sarchival management processes firsthand. Guided by archivists Heri Santosa, A.Md., S.ST.Ars.; Isti Maryatun, A.Md., S.ST.Ars.; Anna Riasmiati, A.Md., S.E.; and Zuli Erma Santi, A.Md., S.ST.Ars., they followed workflows encompassing arrangement, acquisition, preservation, and archival access services. The strengthening of these practices supports an accountable information governance ecosystem, reflecting the intent of SDG 16 (Peace, Justice, and Strong Institutions).

Meanwhile, the two library classes remained in the seminar room for an introductory session from Wahyu Supriyanto on the general profile of library services. Participants then conducted visitations to various service areas and collection processing units to observe the direct application of standards.

Cross-ministerial collaboration involving Kemendikdasmen, Kemendiktingstek, and the Ministry of Culture, along with the involvement of the UGM Library and Archives, reflects the strengthening of strategic partnerships that form the core of SDG 17 (Partnerships for the Goals).

Through a series of practical and collaborative activities, the visitation enriched participants’ perspectives and strengthened professional networks across institutions. This joint initiative opens opportunities for sustained improvements in library and archival management within educational institutions across Indonesia.

Contributor: Wasilatul Baroroh

The UGM Library and Archives held a talkshow titled “Addressing Energy Challenges: Building Renewable Energy Businesses (EBT) Without Capital from Campus” on Wednesday, 27 November 2025, at the Seminar Room. The event served as a platform for students and the public to discuss clean energy innovations and future business opportunities in the renewable energy sector.

The event began with a welcoming remark from the Head of the UGM Library and Archives, who emphasized the importance of energy literacy and the role of universities in fostering innovation. “Universities are homes to big ideas. Renewable energy must be supported by research and creativity,” he said. The opening address highlighted that the discourse on renewable energy has now entered a more applicative stage, extending beyond theoretical discussions into entrepreneurship and innovation downstreaming. This aligns with UGM’s commitment to supporting sustainable development, particularly SDG 4 (Quality Education) and SDG 9 (Industry, Innovation, and Infrastructure).

Maulana Istar, S.T., Founder of Gepo Energy, presented the development of Genting Photovoltaic, a roof tile, shaped solar panel equipped with self-cleaning technology and IoT features. “We aim to create technology that is simple, aesthetic, and capable of making a real impact on emission reduction,” he explained. 

The product has been implemented in Dusun Tamanan and Desa Pitu, resulting in emission reductions ranging from several hundred kilograms to several tons of CO₂ per year. This innovation aligns with SDG 7 (Affordable and Clean Energy) and SDG 13 (Climate Action). Maulana also highlighted the significant potential of the local solar panel industry. “The challenges are tough, but the opportunities are far greater if research and collaboration continue to strengthen,” he asserted.

Gepo Energy, formally established as PT Gepo Energy Nusantara in November 2023, is a startup focused on providing accessible renewable energy solutions. Beyond its solar roof tiles, the company also offers various PLTS services, including conventional PV, bifacial PV, and rooftile PV systems. Gepo continues to enhance its research and development efforts to improve efficiency, reduce production costs, and optimize product durability.

The second speaker, Ahmad Agus Setiawan, Ph.D., explained how students can start renewable energy businesses through campus-based research, business incubation programs, and grants. “Many technologies originate from undergraduate theses and laboratory research,” he said. He also presented several student-involved projects, including village energy programs, microgrid systems, and solar-powered water pumps, initiatives that reflect contributions to SDG 4 and SDG 9.

During the discussion session, students raised issues regarding business capital challenges, communication strategies with grassroots communities, and the integration of artificial intelligence in campus research. Responding to these questions, Maulana emphasized the importance of community engagement and education in implementing EBT projects. He also assured that the Genting Photovoltaic product is designed for long-term use with simple maintenance. “We designed these solar tiles to remain relevant in diverse community settings, including areas with limited technical support,” he noted. The discussion further underscored that renewable energy development is not solely about complex technology but also about social approaches, sustainability, and adaptability to community needs.

Moderated by Faza Honny Parikesit, the talkshow reinforced the role of universities as engines of energy transition. From laboratories to remote villages, and from fundamental research to the implementation of solar energy products, collaboration between researchers, young innovators, and communities is viewed as a key pathway toward a clean energy future for Indonesia by 2030.

Contributor: Erma Eviana

The Library and Archives of Universitas Gadjah Mada (UGM) received a benchmarking visit from the Graduate School of UIN Kiai Ageng Muhammad Besari Ponorogo on Friday, 21 November 2025, to discuss the management of theses and dissertations as well as various strategies to increase library visits as part of efforts to strengthen SDG 4: Quality Education and SDG 11: Sustainable Cities and Communities.

Yulistiarini Kumaraningrum explained the workflow for managing academic works, starting from self-upload, document verification, originality checking, to storage in the integrated institutional repository. This system also strengthens the implementation of SDG 9: Industry, Innovation, and Infrastructure, particularly through the enhancement of digital infrastructure in higher education.

This visit served as an important momentum to strengthen inter-university collaboration, in line with SDG 17: Partnerships for the Goals. With this spirit of partnership, both institutions are committed to expanding cooperation in knowledge management, information literacy, and educational access enhancement as a concrete contribution to achieving sustainable development goals in Indonesia.

Contributor: Wasilatul Baroroh

This was followed by remarks from Arif Surachman, S.I.P., MBA., who expressed appreciation for the participants’ enthusiasm. “The UGM Library and Archives provides facilities specifically designed to be utilized by the UGM academic community. We want to ensure that every academic activity has a place to grow and share its benefits,” he emphasized.

The morning continued with presentations by 15 poster competition finalists covering sustainability topics such as clean energy, climate change mitigation, food security, and health innovation. Students from various academic levels engaged actively in discussions and evaluations, reflecting the spirit of SDG 4 (Quality Education) and SDG 17 (Partnerships for the Goals).

Research quality is one of the key foundations for advancing innovation and sustainable development. This principle aligns with SDG 9 (Industry, Innovation, and Infrastructure), which emphasizes the importance of strengthening research and technological capacity as core pillars of a knowledge-driven transformation.

The most prestigious award, Top Global Scientist LPDP UGM, was presented to researchers who produced empirical research and systematic literature reviews published in Q1 and Q2 international journals. Additional recognition was given through the Top Researcher Awards for Quarter I, II, and III, along with six other publication categories, namely international empirical and SLR, national empirical and SLR, international book review, national book review, international proceedings, and national proceedings—providing space to acknowledge diverse scholarly contributions. All awards were presented symbolically as formal recognition of the dedication and productivity of LPDP UGM researchers.

The day-long event underscored that sustainability can only be achieved through a blend of fresh ideas, strong research commitment, and cross-disciplinary collaboration. From student presentations to awards for accomplished researchers, the entire series of activities served as a meaningful step toward a Sustainable Indonesia 2030.

Contributor: Wasilatul Baroroh

Six students from the Indonesian Language and Literature Education Program (PBSI) at Sanata Dharma University (USD) conducted a collection management observation at the Library and Archives of Universitas Gadjah Mada (UGM) on Friday, 14 November 2025. The activity was part of the coursework for the Library Management class.

The observation took place in the Library Material Processing Room, Building L7, 3rd Floor. The participants were welcomed by Yulistiarini Kumaraningrum, S.P., M.M., Head of the Data and Information Systems Division, along with Aprilia Mardiastuti, S.IP., MA., Head of Collection Development and the activity supervisor, as well as Roh Wahyu Widayati, S.I.Pust., Library Materials Processing Staff.

the importance of data accuracy and the role of information systems in supporting sustainable collection development. “Every decision related to the collection must be data-driven to meet academic needs and usage patterns,” Aprilia noted.

Through this activity, the students explored book acquisition processes, material processing techniques, and the approaches used by UGM in developing its collection. They gained insight into how collection development decisions are formulated by considering usage data, academic demands, and ongoing research developments within the university. This direct observation helped bridge classroom theories with the professional practices of a large academic library.

Tasya Maranata, one of the participants, shared her positive impression. “We want to understand how a library sets priorities in developing its collection. This experience greatly broadened our perspective,” she said.

The activity supports the Sustainable Development Goals (SDGs), particularly Goal 4 (Quality Education) through experiential learning, and Goal 17 (Partnerships for the Goals) through collaboration between educational institutions and the library.

After the discussion session, the participants were taken on a guided tour to explore the UGM Library and Archives’ collections and facilities. This field experience is expected to strengthen their understanding of library operations and reinforce the strategic role of libraries in ensuring sustained access to information for the community.

Contributor: Wasilatul Baroroh