Two staff members from Universitas Gadjah Mada (UGM) Library and Archives, Wasilatul Baroroh, S.S.I., and Delta Ira Anggreanie, S.IP., had the opportunity to participate in the prestigious Transforming University Libraries Leadership & Innovation Programme (TULLIP). The program, organized by NUS Libraries, was supported through full and partial scholarships. TULLIP took place over five days, from Monday, January 6, to Friday, January 10, 2025, at the Kent Ridge Campus, National University of Singapore (NUS). This initiative aims to enhance the leadership and innovation competencies of library professionals, particularly in addressing the challenges of the digital era.

In this program, Universitas Gadjah Mada was one of the representatives from Indonesia, alongside Universitas Islam Negeri (UIN) Sultan Syarif Kasim Riau and Universitas Pendidikan Ganesha. The program was attended by 30 participants from various countries, including Thailand, Bhutan, Bangladesh, Turkey, Taiwan, China, Japan, the Philippines, and Singapore, making it an international forum rich in collaboration and idea exchange.

The program aims to bridge the gap between library professionals in the ASEAN region and beyond. TULLIP is specifically designed for professional librarians and other participants to establish networks with a broader academic community while gaining the skills and competencies necessary to support success in their respective institutions.

Participants gained in-depth experience in leadership, innovation, and modern library management. Additionally, they explored strategic topics such as transforming library services, adopting advanced technologies, and

managing data-driven information systems. The program provided opportunities for participants to expand their networks, share best practices, and build partnerships with fellow professionals worldwide.

TULLIP focuses not only on individual development but also on building an inclusive library community and a platform for knowledge exchange. Activities included workshops, seminars, and discussions. Participants were also encouraged to collaborate on library case studies to hone creative and innovative problem-solving skills.

In addition, participants were invited to tour the NUS Libraries, visiting the Medical+Science Library, ArtScience Museum, NUS Museum, Innovation and Design Hub, and University Town. These visits provided valuable insights into the integration of innovative design, cutting-edge technology, and cultural elements in modern library services.

The participation of UGM Library and Archives staff in TULLIP aligns with UGM's commitment to supporting the achievement of the Sustainable Development Goals (SDGs), particularly SDG 4: Quality Education and

SDG 17: Partnerships for the Goals. This program supports SDG 4 by enhancing education quality and learning through the development of librarians’ competencies. Meanwhile, SDG 17 is realized through international collaborations between educational institutions and libraries from various countries.

With a spirit of collaboration and innovation, the outcomes of this program are expected to support the transformation of UGM Library and Archives services into a more advanced digital era while strengthening its role in supporting inclusive and quality global education.

Contributor : Wasilatul Baroroh dan Delta Ira Anggreanie

An atmosphere of warmth and heartfelt emotion filled the Seminar Room, L1 Building, 2nd Floor, UGM Library and Archives, on Tuesday, December 31, 2024. A farewell event was held to honor one of its senior staff members, Mrs. Marsetyo Wahyu Rudiningsih, affectionately known as Bu Meta, marking the end of her dedicated service spanning more than three decades at Universitas Gadjah Mada (UGM).

The event began with remarks from the Head of UGM Library and Archives, Arif Surachman, S.IP., M.B.A., who expressed profound gratitude for Bu Meta’s extraordinary dedication over the years. “Bu Meta has been an exemplary figure for all of us, embodying devotion, firmness, and loyalty to this institution. May her retirement be the beginning of a new chapter filled with happiness,” he said.

In her farewell speech, Bu Meta conveyed her gratitude and appreciation to her colleagues for their unwavering support and camaraderie throughout her career. “UGM has been a significant part of my life, and I am deeply grateful to have been part of this incredible journey,” she remarked.

Representatives from each division, including the Archive and Administration Division, the Library Division, and the Data and Information Systems Division, shared their impressions and messages for Bu Meta. The Korpagama group also extended their appreciation and prayers for her future endeavors.

As a token of appreciation, each division presented mementos to Bu Meta, beginning with the Archive and Administration Division, followed by the Library Division, the Data and Information Systems Division, and finally Korpagama. These gestures highlighted the profound impact of Bu Meta’s presence within UGM Library and Archives.

The event concluded with a farewell session, where staff members took turns shaking hands with Bu Meta, offering their respects and well-wishes. The emotional atmosphere was palpable as colleagues shared heartfelt goodbyes, leaving behind fond memories that will be cherished forever.

This farewell aligns with SDG 3: Good Health and Well-being, emphasizing the importance of living a healthy and fulfilling life at every stage. The retirement marks not only the end of Bu Meta’s career at UGM but also the beginning of a new chapter, offering opportunities for personal well-being and happiness.

Congratulations on your retirement, Bu Meta. May you be blessed with health, happiness, and prosperity in every step of your new journey!

Kontributor: Wasilatul Baroroh

Ending the year with a spirit of reflection and evaluation, Universitas Gadjah Mada (UGM) Library and Archives held the 2024 Year-End Reflection event on Tuesday, December 31, 2024. The event took place in the Seminar Room, 2nd Floor, L1 Building, and was attended by several staff members of UGM Library and Archives. This event served as an important moment to evaluate achievements, challenges, and strategic directions for the upcoming year.

Led by the Management Team, the reflection session was designed as an interactive forum for all staff to express complaints, suggestions, and feedback to advance the institution. Arif Surachman, S.IP., M.B.A., Head of UGM Library and Archives, emphasized the importance of collaboration and communication in building better services. "We want to hear directly from the staff about what can be improved. By sharing ideas, we can jointly propel UGM Library and Archives to become more advanced and relevant," he stated.

A variety of suggestions emerged during the discussion, ranging from proposals to improve facilities to the organization of sharing sessions among staff to enhance skills. These initiatives are expected to strengthen the delivery of quality services and support the achievement of Sustainable Development Goal (SDG) 4: Quality Education. Additionally, staff also proposed activities that promote healthy and prosperous living, aligning with SDG 3.

Safirotu Khoir, Ph.D., Coordinator of Public Relations and International Affairs, added a specific encouragement for staff to continue contributing academically through writing. "UGM Library and Archives staff must actively write because UGM is a prominent institution whose works are eagerly awaited by other organizations," she emphasized.

This reflection activity marked a significant moment to reaffirm a shared commitment to improving service quality, fostering synergy among staff, and creating impactful innovations for UGM’s academic community and the wider public. With a spirit of evaluation and improvement, UGM Library and Archives is ready to step into 2025 with a refreshed vision and optimism.

Contributor: Wasilatul Baroroh

2024 has passed and brought many changes to UGM Library and Archives. A variety of activities, from adding new service facilities, launching new collections, to hosting workshops and seminars, have enriched knowledge and supported academic research.

Welcome, 2025! We are ready to embrace the new year with renewed enthusiasm to continue innovating and collaborating, delivering excellent services with greater achievements for a brighter future.

Thank you for your support throughout 2024!

UGM Library and Archives once again welcomed a visit from the One Universitas Pelita Harapan (UPH) Library on Friday, December 20, 2024. Led by Dhama Gustiar Baskoro, Manager of One UPH Library, the visit took place in the Archives Meeting Room, L7 Building, 2nd floor. This visit aimed to strengthen interlibrary relations through dynamic discussions and the exchange of innovative insights.

The meeting was filled with enthusiasm. The Head of UGM Library and Archives, Arif Surachman, S.IP., M.B.A., along with the Head of the Library Division, Wahyu Supriyanto, S.E., M.Si., and the library team warmly welcomed the delegation. Interactive discussions between the two parties explored strategic topics, including collection management, user services, library accreditation, repositories, and information literacy.

“We deeply appreciate this visit from One UPH Library. Moments like these help strengthen collaboration and open opportunities for mutual learning and innovation to deliver the best services to library users,” said Arif Surachman, S.IP., M.B.A., with enthusiasm.

The agenda became even more engaging as the delegation was invited to tour the key facilities of UGM Library and Archives. The first destination was TGCL, a comfortable and modern co-working space. They also visited Lawang Sajarah, a room showcasing rare collections rich in cultural and historical value, a podcast room as a digital literacy innovation, and the circulation area, which serves as the center for borrowing and returning library materials.

Dhama Gustiar Baskoro expressed his admiration for the facilities and innovations at UGM Library. “UGM Library has provided extraordinary inspiration. We have gained many fresh ideas that we can learn from and adapt to improve our library services,” he stated.

This visit not only served as a strategic step to strengthen interlibrary relations but also supported the advancement of higher education in Indonesia. Furthermore, the event reflected a shared commitment to contributing to the achievement of the Sustainable Development Goals (SDGs), particularly SDG 4: Quality Education and SDG 17: Partnerships for the Goals.

SDG 4: Quality Education emphasizes ensuring inclusive and equitable access to quality education while promoting lifelong learning opportunities. Through discussions on collection management, repositories, and information literacy, both libraries aimed to enhance access to educational resources, particularly within the realm of higher education.

Meanwhile, SDG 17: Partnerships for the Goals underscores the importance of global collaboration and inter-organizational cooperation to achieve sustainable development targets. This meeting became a tangible manifestation of that partnership spirit, fostering the exchange of experiences and innovative ideas that can be implemented in each institution to achieve shared goals.

With a collaborative spirit brimming with enthusiasm, UGM Library and Archives and One UPH Library aim to produce innovations that align with contemporary needs, support higher education development, and create a meaningful impact on education in Indonesia.

Contributor: Wasilatul Baroroh

On Friday, December 20, 2024, the rooftop of the UGM Library and Archives witnessed an important moment for the UGM librarians. The election of the Chairperson of the UGM Librarians Forum for the 2025-2027 period took place with great enthusiasm. Attended by a number of librarians within UGM, this event served as a strategic platform for selecting a leader who will take the Librarians Forum to a more innovative and progressive direction.

The event began with a report on the activities of the Forum Pustakawan for the year 2024, presented by Dr. Purwani Istiana. The report covered various achievements and activities of the Forum Pustakawan, highlighting the ongoing efforts to improve the quality of library services at UGM. Next, the Head of UGM Library and Archives, Arif Surachman, S.IP., M.B.A., expressed appreciation for the enthusiasm and commitment of UGM librarians in supporting the development of the library.

Following the opening session, the event continued with a sharing session by Safirotu Khoir, Ph.D., who discussed the development and innovations of libraries in Singapore (National University Singapore, Singapore Management University dan National Library Board) and Malaysia (University of Malaya). In this session, participants were introduced to various models of university and public libraries in Singapore and Malaysia that have successfully provided inclusive and high-quality services. The knowledge and insights gained were intended to inspire UGM librarians in improving library services. This aligns with SDG 4, which focuses on ensuring inclusive, equitable, and quality education, as well as increasing learning opportunities for all throughout life. Participants appeared eager to listen to the insights and experiences shared.

After the inspiring sharing session, the event continued with the election of the Chairperson of the UGM Librarians Forum for the 2025-2027 period. The election process was tight, with fierce competition among the candidates. In the end, Maniso Mustar, S.I.Pust. was successfully elected as the new Chairperson of the UGM Librarians Forum for the 2025-2027 period.

"Congratulations to Mas Maniso on being elected as the new Chairperson of the UGM Librarians Forum. We hope this mandate will be carried out well, bringing the UGM Librarians Forum closer together, and actively contributing to the development of libraries at UGM," said Ratna, one of the UGM librarians, offering congratulations.

This election reflects the spirit of democracy and unity among UGM librarians. With the new leadership, the UGM Librarians Forum can continue to be a space for collaboration and innovation that supports the library’s mission to provide the best services to the academic community.

The event concluded with a friendly gathering filled with warmth. This moment helped strengthen the bond of camaraderie among the librarians and provided space for mutual support and collaboration to achieve common goals. The sense of togetherness at the end of the event further strengthened the commitment of all parties to continue innovating and contributing to improving the quality of library services at UGM.

Contributor: Wasilatul Baroroh

The Universitas Gadjah Mada (UGM) Library and Archives participated in the Cultural Parade of Nitilaku organized by the 75th UGM Anniversary Committee, held on Sunday, December 15, 2024. With the theme "National Unity Through Friendship," Nitilaku served as a meaningful moment to reflect on unity in the rich diversity of Indonesia's culture.

Carrying a unique concept rich in historical value, representatives from the UGM Library and Archives captivated the audience by wearing traditional attire representing the regions of origin of UGM’s rectors. In addition, they carried portraits of UGM rectors, from the first rector, Prof. Sardjito, to the current rector, Prof. Ova Emilia. This highlighted UGM’s identity as an inclusive institution, representing Indonesia’s diverse cultural heritage through its leaders.

Beyond the parade, the UGM Library and Archives enriched the event by sharing valuable information about the legacy of UGM’s rectors, the history of UGM from its establishment in Yogyakarta Palace to its move to Bulaksumur, as well as the university's contributions to education, research, and community service over the past seven decades.

The UGM Library and Archives’ participation in Nitilaku also demonstrated its support for the Sustainable Development Goals (SDGs), particularly: SDG 4: Quality Education through the integration of local cultural education into academic activities; SDG 11: Sustainable Cities and Communities by celebrating traditional attire as part of cultural heritage that must be preserved; SDG 16: Peace, Justice, and Strong Institutions by honoring cultural diversity to create a peaceful and inclusive society.

The cultural parade began at Wisma Kagama and ended at the UGM Balairung, involving various units within UGM and the UGM Alumni Family (Kagama). Participants enthusiastically showcased the rich cultural traditions from across the archipelago, creating a vibrant atmosphere that reflected the spirit of unity and nationalism.

Through its participation, the UGM Library and Archives reinforced its role as a custodian of the nation's history and culture, while also driving sustainable development in education and cultural preservation.

Contributor: Wasilatul Baroroh

A group of UGM Library and Archives staff gathered in the Archives Meeting Room on the 2nd floor to participate in the AI Utilization Sharing Session on Friday afternoon (6/12). This event served as an opportunity to explore and understand the vast potential of artificial intelligence (AI) technology in enhancing library and archival services.

Designed as a collaborative learning space, the session provided a platform for staff to delve into AI technology, which is currently a hot topic in various fields. Guided by Wasilatul Baroroh, S.S.I., a staff member of UGM Library and Archives, the session featured a variety of exciting topics, including prompt generation, article creation, AI detection, image creation, quick drawing, and advanced music creation tools.

“The world of technology is constantly evolving, and we must be ready to adapt. AI can be an incredible tool to support better services for our users,” said Wasilatul.

The session was not just about listening to material but also included hands-on practice. Participants eagerly tried out the platforms introduced during the session. Laughter and excitement filled the room as they experimented with AI to create unique images or generated songs from prompts.

“Wow, so AI can be used to make music too? This is so much fun!” exclaimed Ratna, one of the participants, enthusiastically exploring the music creation feature.

This sharing session reflects the commitment of UGM Library and Archives to continuous development, aligned with efforts to support Sustainable Development Goal (SDG) 4: Quality Education. By learning together, the staff are expected to keep providing innovative and relevant services that meet the needs of the times.

The session concluded with a renewed spirit to implement AI in daily services. Through this initiative, UGM Library and Archives demonstrated that innovation can go hand-in-hand with a spirit of collaborative learning, creating services that are both technologically adaptive and user-centric.

Contributor: Wasilatul Baroroh

A warm and cheerful atmosphere filled the rooftop of the UGM Library and Archives on Friday morning (6/12). This regular meeting, attended by all staff, served as an essential moment to strengthen camaraderie, enhance coordination, and maintain a spirit of togetherness.

The meeting began with a warm greeting from the Head of the Library and Archives, followed by a storytelling session led by the management team. This session provided a space for sharing important work-related updates, as well as an opportunity for staff members to exchange experiences, express aspirations, and show mutual appreciation. This activity contributed significantly to mental well-being, aligning with the spirit of supporting Sustainable Development Goal (SDG) 3: Good Health and Well-being.

"Meetings like this are essential not only for smooth task execution but also for maintaining our well-being. When we feel closer to one another, our work spirit naturally improves," said Dewi, one of the Library and Archives staff members.

The camaraderie among the UGM Library and Archives staff reflects a healthy and harmonious work culture. This regular activity exemplifies the institution’s commitment to supporting the well-being of its employees by fostering a comfortable, inclusive, and productive work environment.

Through gatherings like this, the UGM Library and Archives remain dedicated to promoting the physical, mental, and social well-being of its staff. These meetings prove that strong collaboration and a positive work atmosphere are key to the success of various programs within the UGM Library and Archives.

Contributor: Wasilatul Baroroh

A number of staff from UGM Library and Archives participated in a drone pilot training session held in the Archives Meeting Room on Wednesday, December 4, 2024. The session featured Megaputra Zulfikar Whana Aji Kesdu from UGM’s Public Relations and Protocol Office as the trainer, a professional with extensive expertise and experience in drone operation. This activity aligns with the achievement of Sustainable Development Goal (SDG) 17: Partnerships for the Goals, as it highlights inter-unit collaboration within UGM.

The training provided UGM Library and Archives staff with new skills to create innovative digital content, supporting technology-based learning in line with SDG 4: Quality Education. Drone technology enables UGM Library and Archives to improve digital literacy within the community by presenting library information in more creative and interactive ways.

During the session, participants were introduced to various drone components, basic operating techniques, and the ethics and restrictions of drone use, especially in academic and official documentation contexts.

“Drones are a rapidly evolving technology that remains relevant across various fields, including documentation, service promotion, and information preservation,” said Megaputra.

Following the theoretical session, participants were taken outdoors to practice operating drones. With direct guidance from the trainer, they learned how to safely and effectively pilot drones. The hands-on practice reinforced the theoretical knowledge and provided real-world experience in controlling these advanced devices.

One of the participants, Nabiilah, shared her enthusiasm for the training. “We’ve gained a better understanding of how drones work and the regulations we need to follow. The practice session was exciting and opened new perspectives for supporting our roles in the library and archives,” she said.

This training encourages the adoption of advanced technologies to support documentation, service promotion, and archive preservation. It contributes to SDG 9: Industry, Innovation, and Infrastructure, equipping staff with the ability to create high-quality visual documentation and modernize the presentation of library and archival services.

Additionally, the initiative aligns with SDG 11: Sustainable Cities and Communities, fostering adaptation to new technologies that enhance efficiency and innovation to support both academic communities and the broader society. By embracing technology like drones, UGM Library and Archives stays relevant amidst evolving global trends, creating broader positive impacts for academic and public communities alike.

Looking ahead, UGM Library and Archives remains committed to innovation with cutting-edge technologies, unlocking new opportunities to improve service quality and advancing the achievement of various sustainable development goals. This drone pilot training marks not just a skill-building activity but also a tangible step toward sustainable digital transformation.

Contributor: Wasilatul Baroroh