A group of UGM Library and Archives staff gathered in the Archives Meeting Room on the 2nd floor to participate in the AI Utilization Sharing Session on Friday afternoon (6/12). This event served as an opportunity to explore and understand the vast potential of artificial intelligence (AI) technology in enhancing library and archival services.

Designed as a collaborative learning space, the session provided a platform for staff to delve into AI technology, which is currently a hot topic in various fields. Guided by Wasilatul Baroroh, S.S.I., a staff member of UGM Library and Archives, the session featured a variety of exciting topics, including prompt generation, article creation, AI detection, image creation, quick drawing, and advanced music creation tools.

“The world of technology is constantly evolving, and we must be ready to adapt. AI can be an incredible tool to support better services for our users,” said Wasilatul.

The session was not just about listening to material but also included hands-on practice. Participants eagerly tried out the platforms introduced during the session. Laughter and excitement filled the room as they experimented with AI to create unique images or generated songs from prompts.

“Wow, so AI can be used to make music too? This is so much fun!” exclaimed Ratna, one of the participants, enthusiastically exploring the music creation feature.

This sharing session reflects the commitment of UGM Library and Archives to continuous development, aligned with efforts to support Sustainable Development Goal (SDG) 4: Quality Education. By learning together, the staff are expected to keep providing innovative and relevant services that meet the needs of the times.

The session concluded with a renewed spirit to implement AI in daily services. Through this initiative, UGM Library and Archives demonstrated that innovation can go hand-in-hand with a spirit of collaborative learning, creating services that are both technologically adaptive and user-centric.

Contributor: Wasilatul Baroroh

A number of staff from UGM Library and Archives participated in a drone pilot training session held in the Archives Meeting Room on Wednesday, December 4, 2024. The session featured Megaputra Zulfikar Whana Aji Kesdu from UGM’s Public Relations and Protocol Office as the trainer, a professional with extensive expertise and experience in drone operation. This activity aligns with the achievement of Sustainable Development Goal (SDG) 17: Partnerships for the Goals, as it highlights inter-unit collaboration within UGM.

The training provided UGM Library and Archives staff with new skills to create innovative digital content, supporting technology-based learning in line with SDG 4: Quality Education. Drone technology enables UGM Library and Archives to improve digital literacy within the community by presenting library information in more creative and interactive ways.

During the session, participants were introduced to various drone components, basic operating techniques, and the ethics and restrictions of drone use, especially in academic and official documentation contexts.

“Drones are a rapidly evolving technology that remains relevant across various fields, including documentation, service promotion, and information preservation,” said Megaputra.

Following the theoretical session, participants were taken outdoors to practice operating drones. With direct guidance from the trainer, they learned how to safely and effectively pilot drones. The hands-on practice reinforced the theoretical knowledge and provided real-world experience in controlling these advanced devices.

One of the participants, Nabiilah, shared her enthusiasm for the training. “We’ve gained a better understanding of how drones work and the regulations we need to follow. The practice session was exciting and opened new perspectives for supporting our roles in the library and archives,” she said.

This training encourages the adoption of advanced technologies to support documentation, service promotion, and archive preservation. It contributes to SDG 9: Industry, Innovation, and Infrastructure, equipping staff with the ability to create high-quality visual documentation and modernize the presentation of library and archival services.

Additionally, the initiative aligns with SDG 11: Sustainable Cities and Communities, fostering adaptation to new technologies that enhance efficiency and innovation to support both academic communities and the broader society. By embracing technology like drones, UGM Library and Archives stays relevant amidst evolving global trends, creating broader positive impacts for academic and public communities alike.

Looking ahead, UGM Library and Archives remains committed to innovation with cutting-edge technologies, unlocking new opportunities to improve service quality and advancing the achievement of various sustainable development goals. This drone pilot training marks not just a skill-building activity but also a tangible step toward sustainable digital transformation.

Contributor: Wasilatul Baroroh

The inspiring workshop titled “Publishing Talk: Exploring & Publish with IEEE Xplore” was successfully held on Thursday, November 28, 2024. The event, which took place in the seminar room, served as a strategic step to strengthen international publication literacy among the academic community. This initiative was a collaboration between the UGM Library and Archives and iGroup. Through this initiative, the UGM Library and Archives demonstrated its strong commitment to supporting the achievement of Sustainable Development Goal (SDG) 17: Partnerships for the Goals.

A spirited welcome was delivered by Arif Surachman, S.IP., MBA., Head of the UGM Library and Archives. In his speech, Arif expressed hope that the event could serve as a strategic step to maximize the research potential of UGM's academic community in penetrating international journals.

“IEEE Xplore is a premier platform in the fields of computer science and electrical engineering that provides access to high-quality references and extensive publication opportunities. We hope that through this event, participants can explore the benefits of this platform to support their research productivity,” said Arif.

The workshop featured Alex Liu, Manager of Client Services at IEEE, as the speaker. In his presentation, Alex revealed various strategies for enhancing research quality, effectively utilizing the IEEE Xplore platform, and important steps for publishing in reputable international journals. Participants were then equipped with in-depth knowledge about the publication process, from selecting the right journal to improving their chances of acceptance for international publication.

Moderated by Safirotu Khoir, Ph.D., Coordinator of Public Relations and International Affairs at the UGM Library and Archives, the event took place in a warm and interactive atmosphere. Safirotu not only moderated the discussion but also encouraged participants to actively ask questions and share their experiences in the world of scientific publication. The high enthusiasm from the participants was evident, reflecting their strong interest in the topics being discussed.

This event marked the beginning for UGM researchers to increasingly contribute to the international scientific community. The UGM Library and Archives remains committed to supporting the development of information literacy and research productivity within the academic community, in line with efforts to achieve SDG 4: Quality Education.

Contributor: Wasilatul Baroroh

UGM Library and Archives warmly welcomed a visit from the National Library of Indonesia on Monday morning on November 25, 2024. The enthusiastic meeting took place in the Archives Meeting Room, 2nd Floor L7 Building, UGM Library and Archives. The Head of UGM Library and Archives, Arif Surachman, S.IP., MBA, welcomed the visit, accompanied by Erna Widayati, S.E., M.M., Head of the Archives Division; Safirotu Khoir, Ph.D., Coordinator of Public Relations and International Affairs; and Sarwono, SIP., MA., Coordinator of the Academic Resources Center.

The National Library of Indonesia delegation, represented by Vira Farhana, S.S., M.M., with the team Herwin Saswita, S.IP., and Arie Zani Purnomo, S.Pust., conveyed the purpose of their visit to monitor the implementation of the expired Cooperation Agreement in September 2024 and to discuss the plans for drafting a new Cooperation Agreement.

Arif Surachman revealed that the previous collaboration with the National Library of Indonesia had been limited to coordination meetings and data collection. “We hope that the next collaboration can generate more tangible and beneficial impacts, both for UGM Library and Archives and the broader academic community,” he said.

The meeting served as a productive discussion space to evaluate the results of the previous collaboration and formulate strategic steps for the new agreement. Several points discussed included joint training for librarians, research collaboration in the field of library and information science, preservation training and support for preserving physical forms of rare collections, the formulation of librarian standards relevant to UGM's needs, and a book donation program. These program initiatives are part of UGM Library and Archives’ efforts to support the achievement of SDG 4: Quality Education.

The visit concluded with an agreement to immediately begin drafting a more comprehensive new Memorandum of Agreement. Vira Farhana expressed her appreciation for the collaborative spirit proposed by UGM. She explained that the National Library of Indonesia is ready to facilitate the needs of UGM Library and Archives.

This step aligns with SDG 17: Partnerships for the Goals, strengthening the synergy between UGM and National Library of Indonesia as the highest library institution in Indonesia. With the support of the National Library of Indonesia, UGM Library and Archives is optimistic about enhancing its role as an excellent information institution while contributing to the preservation of knowledge and education in Indonesia.

Contributor: Wasilatul Baroroh

Yogyakarta, November 19-20, 2024 – In an effort to support the optimization of e-resources utilization, the UGM Library and Archives organized a Training of Trainer (TOT) for librarians, held at the Computer Lab Room, L1 Building, 5th Floor, UGM Library and Archives. This event was attended by a number of librarians and library staff from UGM, eager to deepen their understanding of accessing and utilizing the available library databases.

In his opening remarks, Arif Surachman, SIP., MBA., Head of UGM Library and Archives, expressed his hope that the librarians attending the training would be able to pass on the knowledge they gained to students and assist them in accessing various scientific information sources through the databases subscribed to by UGM Library and Archives.

On the first day, participants were invited to explore two important databases, ProQuest and Statista, to support research. Dwi Janto Suandaru, Marketing Manager of PT. Jasaraya Tama Jaya Buana, was the speaker for this session, offering insights into how these databases can be used to enhance research quality and knowledge development.

On the second day, the training continued with a presentation on the Taylor and Francis database by Ardy Chandra, Online Resources Sales Manager at Taylor and Francis Group. This session was followed by a training on the Sage Premier Journal and Sage Research Methods Suite databases, presented by Efa Silvia from iGroup Indonesia. The participants showed great enthusiasm, attentively following each session, ensuring the smooth flow of the training.

This Training of Trainer event is part of UGM Library and Archives' commitment to supporting the achievement of the Sustainable Development Goal (SDG) 4, Quality Education. By providing UGM's academic community with access to high-quality scientific information, the library aims to enhance the quality of education and research at UGM.

Through this event, UGM Library and Archives continues to support the academic needs of the entire UGM community, particularly in accessing and utilizing the e-resources available.

Contributor: Wasilatul Baroroh

The Library and Archives of Universitas Gadjah Mada (UGM) attended the 19th AUNILO Meeting held on October 30 to November 1, 2024, at Chiang Mai University, Thailand with the theme “Enhancing Future Skills for Academic Librarians”. This meeting was organized by the ASEAN University Network Inter-Library Online (AUNILO) which is part of the ASEAN University Network (AUN) program. The first day opened with a warm welcome from key figures who showed strong support for ASEAN library collaboration. The initial remarks were delivered by Mr. Pratch Sanguansak as Director of Chiang Mai University Library; followed by Prof. Rattasit Sukhahuta, Ph.D. as Vice Chancellor of Chiang Mai University, and followed by Shameem Nilofar Maideen as AUNILO Secretariat and Head of Library of Singapore Management University. Prof. Dr. Thanapan Laiprakobsup as Deputy Executive Director of AUN, also gave his speech and conveyed various AUN programs in strengthening the spirit of collaboration for library development in Southeast Asia.

The opening session was followed by a keynote speech from Assoc. Prof. Dr. Songphan Choemprayong from the Faculty of Arts, Chulalongkorn University. In his speech titled “Insiders and Outsiders in Collection Development and Cataloging Practices of ASEAN Materials in a Global Bibliographic Universe”, Songphan reviewed the challenges and opportunities in collection development and cataloging practices of ASEAN materials in a global bibliographic landscape. Participants gained insight into how local and international perspectives can work together to enrich library collections and improve the accessibility of ASEAN materials in a globalized world.

Afterwards, the event continued with a report submission session from each AUNILO participating country, namely Cambodia, Indonesia, Malaysia, Philippines, Singapore, Thailand, Vietnam, and Brunei Darussalam. Arif Surachman, S.IP., MBA, as the Head of UGM Library and Archives, appeared as the representative of Indonesia to submit a report on the development of academic libraries in the country. His presence is expected to strengthen

UGM's position as a proactive institution in the ASEAN university library network and support the advancement of information literacy in accordance with the 4th Sustainable Development Goals (SDGs), namely quality education.

On the second day, the meeting continued with a business meeting that discussed AUNILO activities that have been carried out and future plans to strengthen library collaboration in ASEAN. In addition, a workshop titled “Power Up Your Library: Unleashing the Potential of AI” hosted by Assoc. Prof. Dr. Suthida Chamrat from the Faculty of Education, Chiang Mai University. The workshop explored various artificial intelligence (AI) applications such as Chat GPT, Suno AI, Copilot, Invideo AI, STORM, and SciSpace. This activity gave librarians new insights into the utilization of AI in improving library efficiency. Participants directly tried these platforms to understand how they work and the benefits that can be optimized in their respective libraries.

On the third day, the activity ended with a Networking Activities & Chiang Mai Experience session. The participants were invited to visit various iconic and historical places in Chiang Mai as a form of increasing local knowledge and

cultural experiences such as the traditional pottery industry center, chiang mai museum, craft center, and Elephant conservation center. This activity is also one of the moments to strengthen the relationship between AUNILO members. This activity directly supports the 17th SDGs goal on partnerships to achieve goals. The involvement of UGM Libraries and Archives in the 19th AUNILO Meeting emphasizes the university's commitment to developing libraries that are adaptive and responsive to changing times, as well as fostering sustainable collaboration with university library networks in Southeast Asia.

Contributor: Wasilatul Baroroh

Yogyakarta, October 23, 2024 – The atmosphere of the first wave postgraduate graduation at Gadjah Mada University (UGM) was made lively by a performance from the “Pustaka Laras” gamelan group from the UGM Library and Archives. With a repertoire of traditional songs, including Gati Padasih, Sasanti Gadjah Mada, Sri Slamet, Asmaradana, Gonjing Miring, Ondhe-Ondhe Semarang, and Gugur Gunung. The performance captivated graduates and invited guests alike.

The performance of “Pustaka Laras” was not merely entertainment but also underscored a commitment to cultural preservation. In line with Sustainable Development Goals (SDGs) number 11, which focuses on sustainable cities and communities, this performance highlighted the importance of safeguarding cultural heritage. The showcased gamelan art serves as a means to preserve and celebrate local culture, strengthen identity, and raise awareness of the importance of cultural preservation amidst modernity.

With every gamelan melody and song, hopes for future generations were etched in the air. This cultural performance is a tangible expression of continuous education, aligned with SDG number 4 regarding Quality Education. "Pustaka Laras" strives to uphold traditions while providing opportunities for the community to learn and appreciate the beauty of long-established cultural arts.

Graduates felt the depth of meaning in this performance. Graduation is not only about academic achievements but also a reminder of the importance of preserving cultural identity in the face of progress. With the support of gamelan art, the event became even more memorable, providing a distinctive atmosphere rich in local wisdom values.

This event demonstrates that art and culture can serve as bridges to achieve greater goals. Through the performance of “Pustaka Laras”, UGM showed its commitment not only to education but also to the preservation of culture that must be continually upheld and fought for. This graduation symbolizes a journey focused on knowledge, as well as love and respect for cultural heritage.

Contributor: Wasilatul Baroroh

On Tuesday, October 15, 2024, UGM Library and Archives held another Information Literacy Mini Class at the WOW meeting room. This session provides special training on the introduction of information resources (e-resources) and their utilization, designed to assist the UGM academic community in accessing digital scientific literature from various trusted sources.

Participants get an in-depth understanding of how to search for information from sources subscribed to by UGM, as well as other alternative sources available. With the guidance of experienced librarians, this training is able to optimize the ability of users to access quality information resources that support their research and academic studies.

Since its launch in June 2023, the Information Literacy Mini Class initiated by Janu Saptari, S.IP., UGM associate librarian, continues to receive great attention from students and lecturers. With a class concept limited to fifteen participants per session, this activity is designed to be more private, effective, and complete in addressing the problems faced by the users.

This class not only teaches how to access scientific literature but also introduces participants to the use of artificial intelligence-based applications in searching for scientific information, using Reference Manager, and managing and mapping local and global research results. With practical materials and competent tutors, participants are invited to maximize the information resources subscribed to by UGM.

Information Literacy Mini Class is an effective solution for improving digital literacy and information management in the UGM academic community. Furthermore, this program contributes significantly to the achievement of Sustainable Development Goals (SDGs), especially point 4: Quality Education, by ensuring all students and lecturers have adequate access to quality scientific literature.

With this small step, UGM Library and Archives proves that improving the quality of education can start from small meeting rooms, resulting in a big sustainable impact.

Contributor: Wasilatul Baroroh

UGM Library and Archives once again held a strategic program to maximize the utilization of electronic resources subscribed to Universitas Gadjah Mada through the Springer Nature Workshop. This activity was held on Wednesday, October 09, 2024 in a hybrid manner, with offline sessions in the seminar room, building L1, 2nd floor, and online through Zoom Meeting. More than 300 participants consisting of lecturers, students, and UGM education staff enthusiastically participated in this activity.

This workshop presented two experienced speakers from Asia-Pacific, namely Mabel Tang, Director, Customer Engagement Key Accounts, APAC, and Shu Xian Toh, Account Development Manager Key Accounts, APAC. Both speakers shared their insights through two main topics, Publishing Talk and Platform Training. They shared valuable insights on tips and tricks for getting into Springer Nature journals, as well as how to maximize access to e-journals and e-books on the SpringerLink platform.

This program is an important step for UGM Libraries and Archives in facilitating users to be more involved in international scientific publications, while maximizing the utilization of existing digital academic resources. The enthusiasm of the participants during the discussion and training sessions showed the importance of in-depth understanding of effective access to e-resources to support quality research and teaching at UGM.

This activity is part of a series of database workshop series that has been going on since April 2024. With the implementation of this workshop series, UGM Library and Archives is committed to continue to support the improvement of information literacy and the contribution of the academic community in producing excellent academic works that support the achievement of quality education in accordance with the 4th goal of the Sustainable Development Goals (SDGs).

This event received a positive response from the participants who enthusiastically followed each session, both offline and online. This workshop provides significant benefits in improving the quality of publications and utilization of electronic resources at UGM.

Contributor: Wasilatul Baroroh

The Library and Archives of Universitas Gadjah Mada (UGM) held a training activity entitled “Scopus Intensive Training for Librarians: Universitas Gadjah Mada”, which took place on October 1-2, 2024. The training occurred in the Computer Laboratory Room, Building L1 5th Floor, UGM Library and Archives. The event was designed to improve librarians’ skills in accessing and utilizing the Scopus scientific database, one of the academic platforms for searching global literature.

This activity featured Johan Jang, a Customer Consultant from Elsevier Asia Pacific (APAC), as the main speaker. With deep expertise in the use of Scopus, Johan Jang provided technical guidance and the latest insights into effective information retrieval strategies. Training participants understood how to optimally use Scopus to support academic research in the university environment.

Many librarians from Universitas Gadjah Mada participated in the training. They attended a series of practical and theoretical sessions designed to deepen their understanding of Scopus utilization. Through this activity, librarians are expected to improve academic information services to users, especially in helping students and researchers access relevant and quality literature.

The main objective of this training is to improve librarians’ expertise in providing appropriate guidance to users, especially in searching for accurate and verified literature. This training is also in line with the efforts of UGM Library and Archives to realize the 4th Sustainable Development Goal

(SDGs), namely Quality Education. With a better ability to access scientific databases, librarians can play a more active role in supporting the quality of education and research at UGM.

This training is part of the UGM librarian resource development program, which consistently strives to improve the competence and professionalism of librarians in facing the challenges of the growing academic world. Through this activity, UGM Library and Archives can continue to contribute to creating an excellent learning ecosystem and support the achievement of SDGs as a whole.

Contributors: Wasilatul Baroroh & Helga Natasha Kasih Suukyi