The Library and Archives of Universitas Gadjah Mada (UGM) continue to enhance collection management by conducting a weeding process for printed periodicals in February 2025. Weeding is a selection process aimed at retaining frequently used materials while relocating older, less-accessed collections to specialized storage areas. Through this process, collections with high usage levels will remain in the main reading area, while those with lower usage or available in digital format will be stored in a dedicated space on the third floor of the L6 building.
This initiative is part of ongoing efforts to optimize space and maintain a collection that remains relevant to users’ needs. The policy aligns with Sustainable Development Goal (SDG) 4 on Quality Education, emphasizing the importance of access to up-to-date and high-quality learning resources for the academic community.
In addition to preserving relevant collections, the UGM Library and Archives is also conducting data entry to ensure systematic record-keeping, making it easier for users to access the information they need. This data digitization effort is part of the library’s modernization strategy in response to the challenges of the digital era, where the demand for fast and accurate information continues to grow. This step supports SDG 9 on Industry, Innovation, and Infrastructure, particularly in the development of technology-based information infrastructure to enhance accessibility and efficiency in library collection management.
The weeding process is a strategic step in sustainable collection management, adapting to academic developments and user needs. With a more structured storage system, older collections remain accessible when needed without compromising the ease of accessing newer materials. Furthermore, the UGM Library and Archives continuously promotes the optimal use of information resources through various collection management programs, including digitization and mapping user information needs.
Moving forward, the library will conduct regular evaluations of its collections to provide more effective, efficient, and up-to-date information services. These evaluations will consider collection usage patterns, emerging research trends, and the academic needs of the UGM community. Through these strategic measures, the UGM Library and Archives aims to continue supporting quality education and innovation in the academic environment, in line with the vision of sustainable development in education and information technology.
Contributor: Delta Ira Anggreanie